How to find out permissions assigned to a group?

[Dakota Beres]

We are working on cleaning up the many groups in our jira instance. We know that some are no longer needed but not sure which! Is there a simple way to find out where a group is being used without manually going through all the places they could be?

[Benjamin · Accepted solution]

HI @Dakota Beres ,

There's not an easy way unfortunately since they can be used in workflows, automation, and permission schemes. 

There's a ticket raised to get usage:

https://jira.atlassian.com/browse/JRACLOUD-71967

Would recommend removing all the groups that have 1 or 0 members. Then start looking through the permission scheme to see any groups are used there. It would be good to through the permission scheme anyways because best practice is to use roles instead of groups.

[Dakota Beres]

I was afraid that was the case! We started at permission schemes so that is encouraging :) thanks for your reply!

[First Dawn LLC]

Hi @Dakota Beres , as you've noticed there's no central way in Jira Cloud to find all the permission objects that a group might be assigned to. Like you, we've also wanted a way to - at a glance - find permissions that a group has been assigned in our Jira cloud instance (not just product access).

We created a Jira Cloud app that helps you find usages of groups in your Jira cloud instance. The app searches for group usage across many objects in Jira, but for your use case - in particular - you can use the app to view group usage in Permission Schemes, and Issue Security Schemes:

Since objects like Permission Schemes can also be associated to Project Roles, the app also looks for transitive usage of a group via Project Roles. (e.g. Group "consultants" is assigned to Project Role "Administrator", and "Administrator" is - in turn - assigned to Permission Scheme "EF: Simplified Permission Scheme". Thus the "consultants" group is also associated to "EF: Simplified Permission Scheme".)

The app is called Lens Group Debugger for Jira, and you can find it here: https://marketplace.atlassian.com/1236381

Try the app out, and let us know what you think. Thanks!

[Sanjog Sigdel]

Hello @Dakota Beres 

Welcome to the community.

We can see what access  and permission does a group has from the Group Access -> Edit group's access:

You can add or remove the Procuts/Administration/Guest and customers access from this interface.

[Dakota Beres]

Thank you for your reply! I am referring to permissions these groups have been given, not product access.