I am having an issue with this. I follow the following items list of doing so. My question or concern is where it says property values of 10,20,30 this don't match the transitions numbers (the one in the parenthesis) I want them to be in. When I use that number next to the transition it still doesn't work. I am sure I am missing something easy here.
To change the order of transition buttons:
To change the order of transition buttons, including additional transitions in the Workflow menu, add the property key
opsbar-sequence to each workflow transition that you wish to reorder. Each
opsbar-sequence property key requires a property value that defines the order of the transition action on issue views.
opsbar-sequenceinto the Property Key field, under 'Add New Property'.
opsbar-sequenceproperty values like 10, 20, 30... to allow new transitions to be easily added later.
:information: Adding the
opsbar-sequence property to a workflow transition does not change the order of these transitions in the workflow in Text edit mode. The addition of this property only affects the order of transitions on the View issue page.
Is there a way to re-order the transitions on a Kanban board? I have two transitions from Prod Build into Done, one of which is the 'All' transition into Done, which has a transition name of 'Canceled', which sets the Resolution to Canceled. The other transition name is Done and sets the Resolution to Successful. The Done status is the only status in the column on the board.
Currently, the 'Canceled' transition is the one that is on top, but I'd like to move it to the bottom, as it is more likely that users who aren't really paying attention will drag it to the top. Unfortunately, I have not found a way to change the order of the transitions.
I tried setting the opsbar-sequence properties on the two transitions and, while this does successfully change the order of the transitions on the issue, it doesn't impact the board. I also tried changing the transition names (on the off-chance that it was sorting alphabetically), but this didn't have an impact either.
Any insight you could provide would be appreciated. If there's no way to alter the order, is it possible to hide certain transitions from the Kanban board (so they're only visible on the issue itself)?
Unfortunately, I never did figure it out (or get an answer from someone who does know), so it seems like this is something that can't be done.
As at least one other person has mentioned, the opsbar-sequence property doesn't have an impact on Kanban boards, only on the workflow transition buttons on the issues.
There was also a suggestion to, in the column configuration, move the statuses within the column in the order that I'd like them to be, but this didn't have an impact on my board.
If I understand correctly, you’re speaking about the Kanban board view and not about the workflow transitions. There is a difference here since the Kanban board can be modified independently than rhe workflow.
Under “Board Settings”, you can add columns and name them whatever you’d like. In that Column view, you can assign the applicable workflow statuses which will dictate how an issue can be moved across the Kanban board. Remember that the transitions themselves will not show up on a Kanban board - the board is a representation of the “status” of a given ticket, and how that ticket moves, is a property dictated by the transition which is visible on the ticket.
The Columns do not have an impact on the ticket lifecycle, however it is best practice to setup the columns with statuses in order so a ticket moves in one direction.
Long answer; but remember status is a visual representation of where a ticket is in the lifecycle, and a transition is the pathway to connect the statuses. So on a Kanban board, you will not see the transitions.
Hello Atlassian & Community,
Our team has the same question. We'd like to reorder the Workflow Transition steps to match the order in which they usually appear.
Like Bryan Trummer, I've also added the properties to each of the workflow steps as per the documentation. Like Bryan, this also did NOT reoder the Workflow Transition steps as the documentation seemed to imply it would (as suggested in the links below):
a) Can someone provide an accurate solution to this question?
b) @atlassian: can you update your documentation to make it more clear? It's quite foggy. ;)
Thanks to any and all!
So I've added the opsbar-sequence property values like 10, 20, 30 but this doesn't affect the order in which the values appear in the Workflow button.
I've set the values like this: To Do: 10, In Progress: 20, Ready For Testing: 30, Testing: 40, Done: 50, Cancelled: 60
I'm expecting the values to show in the dropdown in this order:
Ready For Testing, Testing, Done, Cancelled
But instead I still see them in this order: Done, Testing, Ready For Testing, Cancelled.
Wow, thanks Patrick and Nic. This is quite tricky to find the right feature / option, but I think I've got it now. I'm recording what I did here in case anyone else is looking for this in future:
1. Navigate to the draft workflow
Jira > Issues > Workflows
2. Click on the Transition(id) to be edited
3. Click View Properties for that transition
4. Add the opsbar-sequence key with the appropriate number
e.g. For the Ready For Testing transition, I added:
opsbar-sequence = 30
5. Click Add
6. Repeat steps #2 - #5 for the other steps that need to be reordered
Note: editing a Transition that is part of one step will update the Transition everywhere it is used.
7. When you are done your edits, click Publish Draft. You will get a popup asking if you want to save a copy of the previous version.
8. Enjoy your reordered steps! :)
Is there support for this feature on the new view? I am familiar with this property and all changes made to the "old" view work properly, but the same functionality does not appear to be supported yet on the new view.
Could someone from Atlassian confirm if this functionality is supported during the beta phase?
It also doesn't appear to work when you've got a workflow where all statuses can lead to any other status.
Attached is our current Engineering workflow.
And yet, the drop-down is a completely different order and I've set the ops_sequence key from 10=>140 for all the above statuses.
It's frustrating our engineers....
I just went through the process for obsbar sequence (thank you to all with this advice!) and that helped me get the order consistent. When all statuses can move to every other status, than the Workflow order will be static. One thing that I did was to include a number in the name of the workflow, status, and transition.
(Yes - this is a ridiculous number of steps. We are trying to separate work that is actively in progress for separate teams from work that is not. I may go through and refine the transitions to limit movement between the statuses. This is my first attempt at a custom workflow in Jira.)
Why would you create a workflow that allows an issue to be transitioned anywhere beyond perhaps a couple of applicable steps? One of the benefits of the workflow transitions is to help reduce some of the clutter and confusion by forcing only a few options at each status. Per the image above, an issue could in theory go directly from "New" to "Test". Or even, "Ready to Close" back to "Evaluate". This doesn't make sense.
If this is actually part of your process, I'd be curious to learn about its use-case and the benefit it provides.
That image is a simplified workflow which can be created and managed from an agile board. Such flows have different behaviors, but still allow for properties to be set.
If the team is working solely from the agile board it works great.
It does allow for status skipping though, which can be good or bad.
So did the opsbar-sequence actually apply here or is it just pulling alphabetical?
I've been trying to get a certain order on a Kanban board (new view), but I'm not having any luck.
- First, I tried adding the opsbar-sequence on transition(id), but that didn't work.
- Second, I added a transition between every status to every other one (had previously been using the "All" option, but thought the actual transition might be needed for opsbar-sequence to work)
- Third, I've tried re-ordering the statuses in the global Status setting
- Fourth, I've tried banging my head against a wall because nothing seems to be working here, and it keeps ordering by alphabetical by status type (gray a-z/blue a-z/green a-z)
I really hate my workflow diagram looking so messy, so I'm tempted to just give up and put it back to how it was before. But, if someone has recently gotten the sorting to work, I'd love to know how!
Update: it does seem to be working for the old view.
We are using JIRA cloud. My plan was to have "Done" on the top and "Rejected" on the bottom of the 'Done" column on the board. None of the before mentioned solutions worked, however as I made the workflow Simplified (Board settings:Column management: Simplify workflow) it got solved. I hope this is helpful.
Hi Nic, I have added the ops-bar sequence option but still I don't see my workflow statuses in the drop down. I know you mentioned this should be done in the transition section as well. But how do you this? I have updated the property keys and values for all my workflow steps but it is still not showing as a drop down. Please help.
Hopefully you found the answer, but just in case:
if you're not seeing all of your statuses in your dropdown, it's because the transition between them doesn't exist. This has to do with the Workflow (https://confluence.atlassian.com/adminjiraserver072/working-with-workflows-828787890.html)
If you only have the workflow allowing transitions from To Do to In Progress, In Progress to Testing, and Testing to Done, then they will only show the statuses available to them from their current state.
If you have the statuses of "To Do" "In Progress" "Testing" and "Done", in order for all available statuses to show in the status drop down, you need to have transitions for:
To Do - In Progress
To Do - Testing
To Do - Done
In Progress - To Do
In Progress - Testing
In Progress - Done
*OR, the easier option is to check off the box for "Allow all statuses to transition to this one" (which you will see when you click on a Status in the workflow editor)*
The order display issue being discussed in this chain is about the order that they display in that dropdown (which might just be broken in new view.)
I have just found a solution for the problem with Kanban view and Done not being at the top of the column:
as stated before, this has to do with the order of transitions in the text view of a workflow. However, I haven't seen any solution as to changing them so here is what I have found:
If you delete the status, and redraw the transitions, draw the done transition first and then the others. In the text view of a workflow the order is depending on which one you have drawn in the diagram first (probably this is possible to do when creating transitions in the text view too.)
For example for me the problem was that won't fix was at the top for this status:
So I have deleted the ready to deploy status and then redrew the transitions, beginning with done.
This has indeed solved the problem in the kanban board!
Regarding the initial question about setting the order of the transitions shown on the Issue View screen; it's not explained very well in the documentation, but this video shows how it is done.
What was confusing to me is that I am used to setting a property to restrict the list of available options for Resolution where you are listing all the values you want for that transition. So the documentation saying to set the opsbar-sequence with values like 10,20,30 made me think I was listing the order I wanted all the statuses in each transition. But this is not how it works. You are assigning a value (and only one value) to the specific transition in the property. After that, Jira will display the status transition buttons on the issue screen in ascending numerical order based on the number you assigned that step in the Property.
Not sure if this helps anyone or just makes in more confusing :-) Watch the video.
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