Use sprint name on different boards. Yet only show sprint name on one board

[Claire Hung 洪婉瑜]

Hi I need help on the configuring sprints.

Thanks in advance!

Q1.

I've got 3 scrum boards for the same project and they co-share the same sprint.
However, the sprint name won't show on the "roadmap" if the sprint is not created within that board.

For example,

3 board: B1, B2, B3
If I create a sprint call "sp28" on B1
sp28 will show on B1's roadmap. However not on B2,B3.
How can let all boards all show the sprint name on the roadmap?

 

👆This shows all 3 board use the same sprint "sp28". I created the sprint from the "Dev" board

---

👆This shows that the "ALPOS" roadmap won't show  the sprint name  "sp28"

---

 

👆This shows that the "Dev" roadmap shows  the sprint name  "sp28" since I created the sprint at this board.

Q2.
Why can't I edit the timeline of child issue in all boards?
I can only edit the timeline of a child issue if that sprint is created at that board.

For ex. created "sp28" on B1, and issue A is in sp28
Only B1's roadmap can configure the child issue timeline.

I thought if the name of the sprint is 100% identical, that meets different boards co-use the same sprint.

Base on my reading from this:
https://community.atlassian.com/t5/Jira-articles/How-To-Guide-How-to-manage-sprints-across-multiple-boards/ba-p/1758772

[Walter Buggenhout · Accepted solution]

Hi @Claire Hung 洪婉瑜,

A sprint is created (and linked to) 1 single board. That is the main thing to understand here. If you create another sprint in another sprint, that is - and always will be - a different sprint, even if it has exactly the same name. That is why the article you mention clearly states to avoid using the same sprint name in different boards as that can lead to confusion.

When you create a new sprint in a board, that sprint will ONLY be visible in that board until you start adding issues to it. With a new sprint, you can only do so from the board where you created that sprint.

Every board in Jira displays a set of issues based on a board filter (which can be found in board settings). If several boards have are based on a filter that displays (a subset of) the same issues, your issues can be visible on multiple boards. Yet, the issue is in Jira only once: in the project where you created it. But as soon as you update the sprint on an issue (which is the result of adding an issue to a sprint), that also makes that sprint appear on all boards where your issue is visible.

With that in mind: if you add multiple boards on a single project (or the same set of issues), try to make it a best practice to manage your sprints from 1 board only. Or - if you want to build multiple backlogs from the same board - try to define your board filters so they do not contain the same issues.

Hope this helps! 

[Claire Hung 洪婉瑜]

Hi @Walter Buggenhout  thanks for your quick response!

However, I'm still a bit confused.

If the following statement is expected, why can I see the image below which indicates different boards can use same sprint name?

A sprint is created (and linked to) 1 single board. That is the main thing to understand here. If you create another sprint in another sprint, that is - and always will be - a different sprint, even if it has exactly the same name. That is why the article you mention clearly states to avoid using the same sprint name in different boards as that can lead to confusion.

Also, if I use the same sprint name across different boards when I start/complete a the sprint at Board-1, it will also automatically start/complete at Board-2 and Board-3. Therefore, I infer that sprint name can be co-shared among different boards.

However, it seems like I'm still missing something. 🧐

[Walter Buggenhout]

Hi @Claire Hung 洪婉瑜,

that message says:

Sprint Sp28 appears on the following boards ...

It does not say that sprint Sp28 is created on all these boards. It just means that issues added to that specific sprint are visible on those boards. As a result of that, the sprint becomes visible in all those boards, but I am pretty sure that it was only created from one of those 3 boards.

On your point below the screenshot: if you have a set of issues in a sprint and you start that sprint - it will indeed display as a started sprint on every board where it appears. Simply because it is one and the same sprint.

The last remark that a sprint name can be co-shared among different boards does not make any sense. It is one and the same sprint that becomes visible simply because the board backlog displays issues that are added to the sprint and not the other way around. 

[Claire Hung 洪婉瑜]

Hi @Walter Buggenhout  thanks for your explanation. I think I got it!

[Tom Garland]

I'm have a similar query to Claire and the answer still confuses me:

If the following is true:

"It does not say that sprint Sp28 is created on all these boards. It just means that issues added to that specific sprint are visible on those boards. As a result of that, the sprint becomes visible in all those boards, but I am pretty sure that it was only created from one of those 3 boards."

particularly the segment: "......It just means that issues added to that specific sprint are visible on those boards...."

Why am I seeing some issues that have been assigned to that sprint in one board but those same issues (assigned to the same sprint) are not in another board?