Need Help: Automation to Align Parent Task Status with the "Earliest" Sub-task Status

[Amit Kadosh]

Hi everyone,
I’ve been working on an automation rule in Jira and could use some advice. My goal is to automatically update the status of a parent task to match the "earliest" status of its sub-tasks. By "earliest," I mean the sub-task status that comes first in the sprint's board (left to right).

For example:

• If all sub-tasks are in "Done" but one is in "To Do," the parent task should move to "To Do."
• If that sub-task is moved to "In Progress," the parent should update to "In Progress."
• Essentially, the parent's status should always align with the least-advanced status of its sub-tasks.

I've tried building this rule with Jira Automation, but I’m struggling to get it to work. I can't say exactly where am I struggling, because I tried so many options.

Has anyone implemented something similar? are you using any marketplace app that can help with it? If so i'd be glad to get some guidance here

[Bill Sheboy]

Hi @Amit Kadosh 

For a question like this, context is important for the community to help.  Please post the following:

* what type of project is this (e.g., company-managed, team-managed, etc.), 
* an image of your complete automation rule,
* images of any relevant actions / conditions / branches,
* an image of the audit log details showing the rule execution, and
* explain what is not working as expected.

Until we see those...

You could use a series of if / else blocks and the Related Issues Conditions to solve this, or use the Lookup Issues action to gather the Sub-tasks first and then use if / else blocks with the Advanced Compare Condition to check the lookup results using smart value, list filtering.

Kind regards,
Bill