How do I restrict users to just a single Jira project

[James DonFrancesco]

I only have 5 or so Jira projects. I have 2 other users, and myself as Admin. I don't want the two regular users to access any Jira projects except for the one project they're on.

I can't figure out how to do this, despite the overwhelming documentation.

[Thomas B]

Hey James,

There is a couple ways to achieve visibility of projects in JIRA, but this is how I did it. 

1. Create a group and name it something meaningful by going to Settings > User Management > Groups and Add Group. Place your users and yourself in this group
2. Create a Permission Scheme by going to Settings > Issues > Permission scheme and create a new scheme
3. You can then click on Permissions under the Actions tab of that scheme you just created
4. Give your group access to whatever features you want them to access. I give my users access to everything EXCEPT the following: Administer Projects, Manage Sprints, Move Issues and Schedule Issues.
5. You can then go into your projects and associate this new permission scheme by going to your Project > Project Settings > Permissions > Actions and select "Use a different scheme"
6. Select the scheme you just created

This will associate that group with the projects that you choose. You may have to create another permission scheme for an admin group and associate that with the projects that you don't want others to see. 

A simpler solution you might choose to do is follow the steps I listed above but instead of assigning your regular users, you could also assign everything to the admins and associate that with the projects you don't want anyone else to see.

As your team grows, you may find it beneficial to have an admins group with its own permissions scheme AND a regular users group with its own permissions scheme. I have many projects with many different groups associated with different permission schemes and projects. 

If you have any questions, I'll try to help and I do hope you find this helpful. 

Thomas

[Tomasz Osik]

Hi,

I'm sorry for duplicating question. However, would it be possible to restrict access from user perspective? I have lots of project on jira and just few external people. Going through all project will take "bazyllion" years and this is time i dont really have :(. I would appreciate help :)

Best Regards

Tomasz

[IsaacTest]

But ran into this restriction:

"It is a next-gen project. You can not assign a new permission scheme for next-gen projects. You should create a classic project."

https://community.atlassian.com/t5/Jira-questions/Can-not-associate-a-new-Permission-Scheme-to-a-Project/qaq-p/919156

So how it could be done with new or next-gen projects?

[Tomasz Osik]

Hi,

Would it be possible to restrict access from user perspective? I have lots of project on jira and just few external people. Going through all project will take "bazyllion" years and this is time i dont really have :(. I would appreciate help :)

[somethingblue]

Hi James,

You would probably want to create a new permission scheme and associate it to your project.  The Browse Project permission is what you're going to need to focus on.

You can then switch your project(s) to use the copy as you are working on it to test how the permissions will affect the user access.  In addition take a look at the video titled How-to: Set and manage project permissions.

You will end up taking away permissions from both projects and then gradually let people back in but this should resolve your issue.

Cheers,

Branden

[yogananda]

Hello Branden,

As you mentioned above when we click on the link, We cant see the Video titled " How-to: Set and manage project permissions"