How can I make the fields and rules in my Jira project visible to all users by default?

[Gabriela Pan]

In the List tab, I created a project for 25 people and configured specific fields so they can work on their tasks considering them.

However, the fields I set up only appear for me—others don’t see them unless they manually add them. I want the project to be configured in a way that ensures all users see the fields as I set them, without having to guide each person individually.

The same issue happens with rules—I created rules to highlight certain tasks, but only I can see the highlights. I need the entire team to see them as well.

[Nikola Perisic]

Welcome @Gabriela Pan 

The thing with the lists is that each user is setting the list view according to their needs. So yes, currently you would have to guide the users how to set up the fields in order to see them. I would recommend writing a Confluence page about this and link it to your Jira project so it saves you time.

Also,it's mentioned here: https://community.atlassian.com/t5/Jira-questions/List-View-Question/qaq-p/2784825

[Gabriela Pan]

Thank you!

[Nikola Perisic]

I know won't be helpful that much, but if you can kindly accept the answer, so other users can refer to this answer if they have the same question.