How can I export the updated status data with date and time containing workflow with status names?

[Nithin Ammisetty]

I need to export the data of cards that have moved from one status to another. I can see this information in the card history, but I need to export it. Specifically, I want to track cards that moved from "TO-DO" to "In Progress" and from "In Progress" to "Done". I've tried using filters with the "status category changed" option, but it only shows a single data point. I'm unable to find the complete status journey for all the cards.

[Valeriia_Havrylenko_SaaSJet]

Hi @Nithin Ammisetty 👋

Do you currently use any third-party apps to track status changes?

If not, I recommend trying the Time in Status add-on. It allows you to monitor the time tasks spend in each status on your board. Our team developed this add-on.

Time in Status enables data export to CSV and XLSX files.

The following reports are available for export: Time in Status, Assignee Time, Average Time, Status Entrance Date, Time in Status per Date, Status, and Transition Count.

For example, here is what the Status Entrance Date report looks like in a table based on my configuration.

And here is the data after exporting in an XLSX file.

The add-on offers a 30-day free trial version and is free for up to 10 users. Please let me know if you have any questions. I hope this helps 😌

[Amay Purohit_RVS]

Hi @Nithin Ammisetty 

Welcome to the community !!

You can use Jira API's to extract this data. Or use a mktplace app for the same.

You can take a look at the add-on we have developed for the same use case.

Time in Status Reports 

The status transition details report shows when the issue was transitioned to which status and on which date and by whom. Also the app has 20+ reports to track your bottleneck Issues & Processes. The data from this app can be easily extracted to a CSV file too.

More details here

Disclaimer : I work for the vendor who built this app

[Trudy Claspill]

Hello @Nithin Ammisetty 

Welcome to the Atlassian community.

Jira does not provide a method in the UI to do that. You could leverage the Jira REST API to extract the history information.

https://developer.atlassian.com/cloud/jira/platform/rest/v3/api-group-issues/#api-rest-api-3-issue-issueidorkey-changelog-get

Or you could consider leveraging a third party app available from the Atlassian Marketplace such as Issue History Reports. (I have never used that app before. I just found it in a search of the Marketplace.)

[Ivan Garcia _Appfire_]

Hi @Nithin Ammisetty - welcome to the community!

To export the updated status data with date and time, containing the workflow with status names, I recommend trying a third-party app like Dashboard Hub Pro - app developed by us.

Here’s how it can help you:

• Time in Status Reports: Track the complete status journey of your cards, including transitions from "TO-DO" to "In Progress" and from "In Progress" to "Done".
• Customizable Filters: Filter your reports to focus specifically on the status changes you’re interested in, ensuring you capture all relevant data points.
• Export to CSV: Easily export the detailed status data, including date and time, to CSV format for further analysis or sharing with stakeholders.

Steps:

1. Install and configure Dashboard Hub Pro in your Jira environment - it is free for 30 days, plenty of time to see if it helps you!
2. Use the customizable filters to set up your Time in Status report, focusing on the transitions you want to track.
3. Export the report to CSV format to capture the detailed status journey of your cards.

I hope it helps, feel free to reach out with any questions :)

Ivan

[Mehmet A _Bloompeak_]

Hi @Nithin Ammisetty

Welcome to the Atlassian Community!

If you prefer using a marketplace app, you can try Status Time Reports app developed by our team. It mainly provides reports and gadgets based on how much time passed in each status.

Here is the online demo link, you can see it in action and try without installing the app. For your case, you can have a look at Status Count And Entry Dates report. Entry date(see In Development, Ready for Testing, In Testing, In Development columns.) is status transition date and status count(see #In Development, #Ready for Testing, #In Testing, #In Development columns) is how many times an issue is entered to this status. You can export this report in CSV file format and open it in MS Excel.

App Features:

• This app has a dynamic status grouping feature so that you can generate various valuable reports as time in status, time in assignee, status entry dates and status counts, cycle time and lead time, resolution time, average/sum reports by any field(e.g. average in progress time by project, average cycle time by issue creation month).

• You can search issues by Project, Issue Type, Status, Assignee, Issue Creation/Resolution Date(and any other Date field) and JQL Query.
• Status durations are calculated according to the working calendar you define. Once you enter your working calendar into the app, it takes your working schedule into account too. That is, "In Progress" time of an issue opened on Friday at 5 PM and closed on Monday at 9 AM, will be a few hours rather than 3 days.
• You can set different duration formats.
• You can export reports in CSV file format and open them in MS Excel.
• You can also add this app as a gadget to your Jira dashboards and reach “Status Time” from Issue Detail page.
• You can enable/disable access to Status Time reports&gadgets and Issue Detail page per project, users, groups or project role.

For further details, you can have a look at Status Time Reports How to Videos.

If you are looking for a completely  free solution, you can try the limited version Status Time Reports Free.

If you have any questions, feel free to schedule a demo with us.

Hope it helps.

[Gizem Gökçe _OBSS_]

Hello @Nithin Ammisetty ,

Welcome to the community!

You are correct, the required data is available in each issue's history but you will need to use a marketplace app to get ready-to-go reports. Good news that report is available in our application where you can directly learn the transition dates without having to deal with Jira issue histories. The app is Timepiece (formerly Time in Status) , the oldest and leading Time in Status app in Atlassian Marketplace, which is built by my team at OBSS. It is available for both Jira Cloud, and Data Center. 

You can use the date-based reports to see the transition dates from/to a status. In the screenshot below you can see the transition dates of the issues to each status. I think this report will be spot on for your needs.

Tiimepiece reports can be accessed through its own reporting page, dashboard gadgets, and issue view screen tabs. The app has a REST API so you can get the reports from Jira UI or via REST. Also you can export the reports in to various formats such as xls, csv etc. easily. 

Visit Timepiece (formerly Time in Status) to explore and enjoy a 30-day free trial to experience the full range of features.

If you wish, you can also schedule a live demo. We will provide a comprehensive overview of the application and address any inquiries you may have.

Hope it helps,

Gizem