How can I assign a task to multiple team members

Mohanad Ghali November 7, 2023

I am a college student currently working on a project with a team. We are facing a challenge with task assignments in Jira. Specifically, we have a task that requires collective research from our Machine Learning team. This task is a group task and needs to be assigned to multiple people. However, our current system only allows for a single main assignee, which makes it difficult for other team members to view the task in their personal task list.

I have attempted a workaround by assigning the task to multiple people, but this method doesn’t allow the task to appear on each team member’s task page. It only appears on the task page of the main assignee.
I am seeking a solution that allows us to assign a task to multiple team members, and have it appear in each of their individual task lists. This would greatly enhance our team’s ability to track and manage shared tasks.

Any advice or suggestions would be greatly appreciated. Thank you in advance for your help.

3 answers

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Answer accepted
Marko Blagus
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November 7, 2023

Hello Mohanad,

 

You can see the whole discussion here.

One of the possible solutions would be to have multi user picker or group picker custom field, and than every user can filter on issues where they are listed in the user picker to find issue they need.

Other possible solution is to have automation to create sub-tasks for every user from that group.

I hope this helps.

 

Best regards,

Marko Blagus

Mohanad Ghali November 7, 2023

I managed to filter the assignees field successfully. Thank you!

1 vote
Answer accepted
Muhammad Moazzam Hassan
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November 7, 2023

Use the multi user picker field and named as multiple assignees,

Then add the relevant users in the multiple assignee fields and then create one filter with the following query assignee = currnetUser() or "Multiple Assignees"  = CurrentUser().

You can use this filter in dashboard so the users can track their task on one page.

Mohanad Ghali November 7, 2023

Thank you for sharing the query, it was very much appreciated.

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Suzanne Emigh
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May 16, 2024

Add sub-tasks for each team member. These sub-tasks can be specific parts of the main task. Assigning tasks to multiple team members in Jira can indeed be a challenge. One workaround is to create subtasks for each team member under the main task, ensuring everyone can see their responsibilities. Alternatively, consider using a label or custom field to denote group tasks. For a more streamlined project management process, make sure everyone is well-versed in tools like Jira and Excel. If you need extra support, Edubirdie https://edubirdie.com/excel-help provides excellent resources, including Excel help, which could be beneficial for your project management needs. Good luck with your project!

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