Allow project admins to edit workflow in 7.3

Hello together,


as the title suggests, i´m looking for a way to allow project admins to edit workflows.


I read somewhere that it´s a new feature since a few days and I would like to know where to find this setting. I hope its also available in 7.3... 


Thanks ;-) 

2 answers

1 vote
Tarun Sapra Community Champion Aug 22, 2017

Yes, it's a new feature in 7.3 but comes with some conditions.

Please read below (from the release notes of 7.3)

Tarun Sapra Community Champion Aug 22, 2017

 Project level administration

We've extended the project administrators permission, so that project administrators can now edit their projects workflow under certain conditions:

  • The workflow must not be shared with any other projects
  • The workflow cannot be the JIRA default system workflow, which cannot be edited at all

The project admins will not be able to edit the workflow to the same extent as a JIRA administrator. The restrictions are:

  • To add a status, the status must already exist in the JIRA instance i.e. the project admin can't create new statuses or edit existing statuses
  • The project admin isn't allowed to delete a status from the workflow
  • The project admin can create, update or delete transitions, but they can't select or update a screen used by the transition, or edit a transition's properties, conditions, validators or post-functions

This feature is enabled by default. When you upgrade to JIRA Software 7.3, all your project administrators will have access to this feature immediately. To edit a workflow, a project administrator should select Project settings in their project's sidebar, and select an issue type. This will present the workflow, and Edit Workflow will be available.

Thanks for the quick help. I followed all the steps but it still doesn´t work.

I gave the project admin the permission through the permission-scheme but he still can not edit the workflows in any way.

Is there some other possibility to make this work? 



Is the workflow only used by that one project?  Make sure the workflow scheme is not shared and the workflow is not in more than one scheme.

Hi Nic,


yes, there are 2 workflows and both are not shared with any other projects. Also, none of them are jira default workflows.. so that really confuses me why it isnt working.


Edit: I just saw that the permission scheme is shared by 5 projects and that its a default permission scheme. But that has nothing to do with the workflows. Or is it also relevant that the permission scheme has to be separate from the other projects?

No, the permission scheme does not matter.

What does the project admin see when they go to the project set up and click through to the workflow section?

He can see the workflows as a diagram and in text. But can not edit it (the edit button/pencil) doesnt appear.

No, What does the project admin see when they go to the project set up and click through to the workflow section?

Sorry Nic, I dont understand what you mean then :-(

The project admin can see all the workflows that are available in that project. He can see the different types of processes i.e. Project, specification, feedback, bug, task etc.. but cant edit them at all, the option to do so isnt there in the first place..

I need you to check Project settings -> Issue type and see if the edit link is there.

If it is not, then the workflow is shared with another project

As I mentioned earlier, the edit button / link is not there. So no, it does not appear.


No, there are only 2 workflows in the project and none is shared with another project. 

In other projects where the workflows are shared there is a note saying "Workflow shared with 6 projects etc.).

But not the two from the mentioned project, they are unique to it.

I am unable to replicate what you're seeing.  I either have to remove project admin rights from my account or share the workflow.

Hi Nic,


did you have any luck with the problem?

I think that if this doesn´t work, i´ll give the worker full rights to the project although thats not the best way..


Thanks ;)

No, as I said, I really cannot replicate it.  I either have to remove project admin rights from my account or share the workflow to disable my edit option.

Hi Nic,


okay, thank you for checking out! 

0 votes

Looks like the feature is only available in Jira 7.4 onwards:

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