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Administrator Responsibilities: Part 9

Global Permissions - Jira

Jira Cloud, Server, and Data Center have the following global permissions. While the naming (and capitalization) between deployment types differs slightly, the capabilities are the same.


Jira Cloud Name

Jira Server and Data Center Name



Jira System Administrators


Administer Jira

Jira Administrators


Browse users and groups

Browse Users


Share dashboards
and filters

Create Shared Objects


Manage group filter subscriptions

Manage Group Filter Subscriptions


Make bulk changes

Bulk Change


Create team-managed projects




Browse Archive

Permission Details

  1. The Jira System Administrators permission is only available in Jira Server and Data Center. Users or groups with this permission can perform every Jira function.

  2. The Administer Jira permission in Cloud or Jira Administrators permission in Server and Data Center, gives users or groups the ability to perform most admin functions. Give this permission to a small group of users who maintain the entire application.

  3. The Browse users and groups or Browse Users permission is for user picker fields and sharing functions. Users must have this permission to select from a list of users in the application. If you have external users, like contractors or customers, you may want to limit this permission to avoid exposing employee names.

  4. The Share dashboards and filters or Create Shared Objects permission allows users to share custom filters, boards, and dashboards with other users, groups, and project roles. For example, the CMO needs this permission to share their dashboard with the Marketing team. It’s generally good to allow users to share objects. Otherwise everyone creates their own, meaning multiple copies of similar views.

  5. Manage group filter subscriptions allows users to create and delete subscriptions. A subscription is an emailed report of all issues returned by a filter. They are often created to alert users to new issues or specific issues needing attention. I often use them to catch undesired behavior.

  6. The Make bulk changes or Bulk Change permission controls the ability to edit, move, transition, or delete multiple issues at once. With this permission, users can change a thousand (1,000) issues at a time, in projects they have access to. In Server and Data Center, this limit is configurable. You may want to exclude this ability for external users.

  7. The Create team-managed projects permission only exists in Cloud. This allows regular users create their own Jira projects. Note: Team-managed projects” are configured differently than “company managed” or “classic” projects that only Jira admins can create. They are scheme-less meaning they don’t share settings with other projects. See the related screenshots below.

  8. The final global permission is Browse Archive which let’s users access issues in archived projects.


The create team-managed projects permission in Jira Cloud



Example team-managed project in Jira Cloud

Part 10: Global Permissions - Confluence




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