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When an epic is complete on a Next Gen project, how do you remove it from the Kanban board?

I am running epics in a next-gen kanban project.  Once all the stories associated with an epic i would like to remove the epic from the board?  Is there a way to do this?

9 answers

3 votes
Apua Juan
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Feb 25, 2023 • edited

I had a similar question to hide completed epic story from my Epic panel of Backlog.

Finally I found a way as below:

Screenshot 2023-02-25 at 11.36.17 PM.png

Screenshot 2023-02-25 at 11.44.01 PM.png

Chen Ni
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Mar 16, 2023

Works like a charm. Thanks Apua!

jonebacinskaite
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May 25, 2023

thanks for posting this! 

In my opinion, the problem with this is that you must treat Epics like other work items on a Kanban board with the ability to move it to "done" as usual. This is a workaround for a deeper problem.

Check my other comment to see how we solved this https://community.atlassian.com/t5/Jira-Software-questions/When-an-epic-is-complete-on-a-Next-Gen-project-how-do-you-remove/qaq-p/1021371#M269182

Any updates here?  It has been a long time since this request was on a roadmap.  No movement.  Please provide a date for having this available.

Hope you are not using the Jira next-gen project to track this particular request, because you may be unable to distinguish between epics that are closed and those epics that are open. :)

Jack Brickey
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Aug 27, 2021

Hi Thomas,

I know you did in an earlier response above that a solution for removing the epic when done was released. Specifically these release notes conveyed this update - Next-gen-release-notes-for-Jira-Software-Cloud 

Here is the excerpt from that article that was pertinent

  • Filtering improvements: Some improvements to filtering on the Board and Backlog to help you quickly find your work.
    • Filter lists will be sorted alphabetically
    • A search bar will included when there are more than 10 items in the list
    • An issue type filter will be added by default
    • Epics marked as Done will no longer show in the epics filter list
    • It will be possible to share a filtered view with others by copying the URL

If that is not specifically what you were referring to I might suggest opening a new question for the community.

Cheers!

I still see Epics marked as Done in the epics filter list, unless I mark it as done from the Epics filter list. If I close it with resolution Done it still shows up in the Epics list

Like # people like this

I'm having the same issue - even after waiting 14 days.

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1 vote
Jack Brickey
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Feb 10, 2023

Hi Andy,

first I want to clarify that I do not work for Atlassian. I am just a user like yourself. Therefore, I cannot speak for Atlassian here.

With that said, where exactly is your epic showing in the backlog? I checked a test project that I have and old done epics are not displayed anywhere that I could see. Maybe you could share a screenshot? I'll certainly try to help you as much as I can here.

1 vote
Jack Brickey
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Feb 28, 2019

@Casey Scheipeter , unless it has recently change Epics are not removed when done but again that may have changed as I know they are rolling out updates pretty frequently. Other issues, e.g. Stories, Tasks, etc will be dropped after being done for 14d. So it will be interesting to see if Epics follow suit. 

This has been a problem for a while and as part of our advanced kanban boards functionality, you can finally see Epic cards in next-gen/team-managed projects. It allows teams to visualize big items, manage their flow and ultimately scale your value delivery system.

advanced-kanban-boards-screenshot.png

https://marketplace.atlassian.com/apps/1228332/quantify-kanban-pro

Just another example of the borked implementation of Next Gen projects.  It is so frustrating trying to hack your way around what should be basic functionality. Quite how Atlassian have maintained their market dominance given the gaping holes in Jira that go for years without being addressed.

Jack Brickey
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Feb 09, 2023

Hi @Andy Gritton (and all),

This is a rather old post and TMP (PKA next-gen) projects have evolved greatly. I thought I would update this post with the latest behavior as indeed you can't hide done epics in the Roadmap view quite easily in TMP now.

Below is an image that illustrates how this is done. Basically you click on the little slider/filter icon in the upper right in the configuration pop up you can now select hide completed epics. I hope this helps future members searching for answers.

2023-02-09_10-49-45.jpg

Jack Brickey
Community Leader
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Feb 09, 2023

oh, and before I forget...

The Epic will disappear from the drop down list on the Board view once the last child story/task is gone from the board. If memory serves Done issues disappear after 14d.

But it still appears in the Epic panel in the Backlog view FOREVER... or so it appears!! I'd sussed out how to hide completed Epics on ROADMAP no bother but when we are planning work in the Backlog we don't want to see old completed Epics in the left hand panel. My original comment still stands, would be great if you have a solution to that.

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0 votes
Audrey BAILLY
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Dec 30, 2022 • edited

Hello,
I'm still looking for an answer about this feature...
I understood that the epics could be filtered in the roadmap, but what about the backlog without removing sprints functionality? Has this been fixed? If yes, what is the solution please?

Hi Angélica,
Is there any update on this? It's a frustration in our team's workflows that when we try to use epics, we are constantly avoiding the "done" ones manually with new filters, and when we try to add a story into an epic, we have to select from a long drop-down that includes the completed ones. Is there any workaround for this?

 

Thanks!
Adam

Angélica Luz
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
Oct 09, 2019

Hi Adam,

We still don’t have updates about board filters for Epics.

We have some feature requests suggesting the implementation of this ability:

Please, click on vote and watch to receive updates and feel free to add a comment on the features for our dev team to check.

Regards,
Angélica

@Angélica Luz any updates on this? 

Angélica Luz
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Feb 28, 2020

Hello @Roman Balakin,

For the features that I shared on my previous response, only the Roadmap Epic filter in next-gen projects had an update. Please, check the comments for more details.

Is there any specific feature that you need an update? 

Please, make sure to watch and vote for the feature to receive notifications.

Regards,
Angélica

Hi,
It's been a year. We are already having a cluttered epic filter view in the backlog after weeks of usage. Any updates or good simple workarounds?

Regards, JP

Like Thomas Fou likes this
Angélica Luz
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May 05, 2021

Hello @Jan-Pieter van den Heuvel,

Welcome to Atlassian Community!

I saw that you created a ticket with our support and they shared another feature request:

The features I shared here previously here are related to Roadmaps and Boards and not the Epic Panel.

If you need an update about the feature Roadmap Epic filter in projects, please let me know. 

Kind regards,
Angélica

0 votes
Angélica Luz
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
Feb 28, 2019

Hi Casey,

Thank you for getting in touch with Atlassian Community!
This is currently on our roadmap and soon you will be able to hide a Done Epic.
You can find the details here.

Regards,
Angélica

Thanks Angelica, I clicked the link but not sure where to find updates. I'm having the same problem, I'm done a few epic, have marked them as complete and resolution status is resolved however, it still shows up on my board. 

Has Jira already updated next-gen so the epics would disappear in 14 days? If not, where can I view update status? 

Angélica Luz
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
Aug 05, 2019 • edited Oct 08, 2019

Hi Maryam,

The update is on "Filtering improvements". 

Filtering improvements
Some improvements to filtering on the Board and Backlog to help you quickly find your work.

Filter lists will be sorted alphabetically
A search bar will be included when there are more than 10 items in the list
An issue type filter will be added by default
Epics marked as Done will no longer show in the epics filter list
It's possible to share a filtered view with others by copying the URL

In this case, it will not disappear from the board, but you can add the filter to do not show the Epic.

Regards,
Angélica

Like Jack Brickey likes this

Any luck getting this really basic and necessary feature shipped yet?

Like # people like this

Seconded.

My epic drop-down selector is riddled with completed projects. Makes my workflow feel disorganized.

I'm currently trying to hack my way around this by moving these epics to a new board once complete. No such luck, they still appear despite being marked done.

Any advice or update would be appreciated.

EDIT: I got the second board hack to work.

1. Create a second next-gen board. Name it something like "Completed Epics".
2. Once an epic has been completed from the first board working board, click "Move" and move the epic + children to the second board.
3. The epic no longer appears in any drop downs of the first working board. You still have access to all your tasks/children should you need them later.

Like kevin_kessler likes this

Sounds like a decent workaround but we shouldn't have to do it.

Like # people like this

Do you have any update for this? @Angélica Luz  what is the Jira for that?

Angélica Luz
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
May 24, 2021

Hi @noa,

Thanks for reaching out to Community!

The feature was already implemented in 2019:

On a next-gen (team-managed) Kanban board, if the Epic is Done and the child issues from the Epic is also removed from the Kanban board, the Epic will no longer be visible on the Epic filter list.

Kind regards,
Angélica

Hi @Angélica Luz thanks for your response.
What about nextgen scrum board, is this supported?

Angélica Luz
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
May 25, 2021

Hi Noa,

It's possible too, but only if Sprints are disabled.

When Sprints are disabled, tickets will be removed from the last column after 14 days or when manually removed.

Kind regards,
Angélica

@Angélica Luz If I don't want to disable the sprints. Is there a way to remove the Epics? 

Angélica Luz
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
Sep 02, 2021

Hi @Jane Skullman,

Thanks for reaching out to Community!

The only way to remove tickets from the board is by not using Sprints.

Kind regards,
Angélica

I cannot believe that we still don't have this. I don't want to see the epics in the next gen scrum board. Very basic feature that should be there. Currently it is messing up our flows

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Lisbeth Olofsson
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Apr 27, 2023

I totally agree. This feature needs to be implemented. The whole point of using boards (scrum and kanban) is to be visual about the work that is ongoing and the work that is completed! Work that is completed should not be shown in the boards

Jack Brickey
Community Leader
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Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Apr 27, 2023

Hi @Lisbeth Olofsson , what implementation are you desiring beyond what was implemented in May of 2019 according to the release notes...

  • Filtering improvements: Some improvements to filtering on the Board and Backlog to help you quickly find your work.
    • Filter lists will be sorted alphabetically
    • A search bar will included when there are more than 10 items in the list
    • An issue type filter will be added by default
    • Epics marked as Done will no longer show in the epics filter list
    • It will be possible to share a filtered view with others by copying the URL

What behavior do you desire? Maybe there is an open suggestion align with your goal.

Lisbeth Olofsson
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Apr 27, 2023 • edited

Hi @Jack BrickeyI have a kanban board showing the epics that we are working on/have completed. I would like the completed epics to disappear from the board two weeks after they have been completed.

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