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Detailed project plan using Jira

Lizz Stutler
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September 5, 2023

Hello, 

My organization has multiple Jira boards that feed into project plans. The project plans themselves have some rows that are linked to a Jira ticket, while other rows in the project plan are related to non-board work. The ones linked to Jira tickets have the progress monitored by the work in the Jira ticket; whereas the non-linked tickets are managed by the project managers in terms of progress. 

We have made several attempts to find the best set up in Jira to see everything across one plan. We've used "Plans" but haven't really been able to figure out how to get the non-board related work in to that format in a way that reads more like a traditional Gannt chart. We've also been using Smartsheets, which has more of that traditional feel of a project plan, but lacks the integration into Jira without the need for an expensive plug in.

We've also looked at Atlas and Trello, but those don't seem to have the feel of a project plan either.

Are there other tools we should be looking at within the Atlassian platform? Are we not fully tapping into the potential of the "Plans" option in Jira? 

I would be very curious how others use Plans in Jira, and/or other solutions you've used to try to organize multiple boards with different workflows across one larger high level project plan.

1 answer

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Mark Segall
Community Champion
September 5, 2023

Hi @Lizz Stutler and welcome to the community!

At its core, Jira is designed to be an agile tool so it is not going to be friendly to waterfall artifacts like project plans. I have seen environments blend waterfall planning with agile execution by leveraging Smartsheets and yes, it does have an extra cost associated with it.  However, if that's the tool of choice for your organization, it may be worth going that route because you can license it in a way that only those who actually need access to Smartsheet receive a license vs the marketplace which will typically charge based upon Jira user count (regardless of whether or not your users actually need the app).

If you want to go the marketplace route, here's a list based upon my search of "Project Plan":

https://marketplace.atlassian.com/search?product=jira&query=project%20plan

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