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Add workflow when workflow is assigned to 2 projects

I am trying to change the workflow for a project however, the project currently shares a workflow with another project.

Because of this, the "Add Workflow" button doesn't work, and the workflow I want to change it to is not listed in the "switch schemes" list.

How do I un-assign the workflow it is currently using so I can change it to the new workflow?

2 answers

1 accepted

2 votes
Answer accepted
Tansu Akdeniz Community Leader Nov 10, 2020

Hi @adrian_hills 

You can not assign workflow to a project. Project is associated with workflow scheme. 

So, if you want to change the one of the project's workflow

  • Go to Issues -> Workflows -> Workflow Schemes
  • Create a new workflow scheme
  • Assign the workflow and map the issuetypes
  • Go to the project and switch scheme with new one.

You can also check this KB.

Thanks Tansu,

Working with the Workflow Schemes was the key. Now I have all my projects with the same workflow.

0 votes
John Funk Community Leader Nov 11, 2020

Hi Adrian - Welcome to the Atlassian Community!

If the current shared workflow is similar to what you want to create, I would copy the current workflow and make changes to the copy. 

Go to Settings > Issues > Workflows

Find the workflow and click Copy. 

This will popup the new workflow where you can give it a new name and make your changes. 

This will put the new workflow in an Inactive Status.

Then you will need to create a new Workflow Scheme and attach the new Workflow to that scheme.

THEN go to the project and switch the Workflow Scheme over to the new Workflow Scheme that you created. 

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