Need Help on SLA's , Please find below related tasks

[Mahesh Kallepalli]

Hello ,

Please help me resolve below issues on SLA 

30 minutes – respond to customer (comment) and assign ticket (HELP DESK PROJECT)

• Every 5 minutes after this email sent out to group email box (HELP DESK PROJECT)

• Stale ticket – 3 Business days (ALL PROJECTS)
  • Email goes to owner to remind
• Stale ticket – 4 business days (ALL PROJECTS)
  • Email goes to group email box

[Petter Gonçalves]

Hello Mahesh,

Thank you for reaching out.

Could you please give us more details on the exact scenario you would like to achieve?

I have understood that:

1 - You would like to set an SLA to be breached after 30 minutes of the issue creation, where the Agent would need to assign the ticket or respond to the customer to stop it. 

2 - it seems that you would like to send an e-mail every 5 minutes after the issue is assigned

3 and 4 - it seems you would need to send another email after 3 and 4 business days if the issue is still open.

If that's what you meant, you can achieve the step one with the following SLA rule under project settings > SLA:

Using the rule above, the SLA will be breached after 30 minutes of the issue creation, unless any agent assigns or respond to the customer before it.

About the other steps where you would like to set notifications, I would recommend you to use Filter subscriptions to achieve your goal, however, the highest frequency of e-mail messages allowed is 15 minutes, in order to avoid performance issues. Check the section "Subscribe to search results" in the documentation below for more details:

- Subscribe to search results

To trigger the filter notification, you would need to:

- Create another SLA to be triggered after the first answer was sent

- Create a filter referencing the SLA rule you created, with the time it should be returned in the filter. E.g: 

"Time to first response" = elapsed("2h")

Let me know if this information helps. If that's not what you are needing, please provide us with more details of your goals so we can look for better options to achieve it.