Is there a way to configure a Release to email approvers?

[Noah Kaufman]

When creating a new release in Jira, I would like the approvers listed on the Release to be emailed so that they have to give their approval before the Release may be released. Is there a way to do this?

[Trudy Claspill]

Hello @Noah Kaufman 

Welcome to the Atlassian community.

EDIT: Automation Rules do have a Version Created trigger. Ignore the next two paragraphs about webhooks.

https://support.atlassian.com/cloud-automation/docs/jira-automation-triggers/#Version-created--updated--released

The Automation Rules feature doesn't have a trigger for Release Created. However System Webhooks are able to listen for that event.

https://support.atlassian.com/jira-cloud-administration/docs/manage-webhooks/

You could create an Automation Rule that is triggered by an Incoming Webhook. You could provide that webhook information to a System Webhook which would call the Automation Rule when a new Release was created. You would pass the Release/Version ID from the System Webhook through the Incoming Webhook into the Automation Rule.

I haven't found a smart value for accessing the Approvers for a version. {{version.approvers}} doesn't return anything.

You could use a Send Web Request action to call the REST API to get the list of approvers for the release:

/rest/api/3/version/{releaseID}?expand=approvers

However, that gives you only the Atlassian Cloud account IDs for the users. I think you might then have to execute addition REST API calls to get the email address for each user. I haven't tried to actually work through this end-to-end.

Here is an article discussing how to work with Send Web Request to interact with the Jira REST API from within an Automation Rule.

https://community.atlassian.com/t5/Jira-articles/Automation-for-Jira-Send-web-request-using-Jira-REST-API/ba-p/1443828

[Trudy Claspill]

@Noah Kaufman 

@Tom Mike is correct, and I was wrong. I must've had a typo in my search in my Jira instance.

There IS a Trigger in Automation Rules for Version Created.

https://support.atlassian.com/cloud-automation/docs/jira-automation-triggers/#Version-created--updated--released

All the info I said about setting up a rule with an Incoming Webhook and using a System Webhook was unnecessary.

Also, in the Send Email action I have seen Approvers as an option to select in the To field in other scenarios. I did not check if it was an option in this scenario. If it iss then what I said about needing to use Send Web Request actions might also be unnecessary.

At the end of a long day, sometimes my brain stops working.  :-\

[Trudy Claspill]

Hello @Noah Kaufman 

Were you able to solve your need with the information I provided? If so, please consider clicking the Accept Answer button to mark your post as solved. It would also be great if you update this post with the details of your solution.

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