How to Split Jira Form Sections into Tasks for Other Projects

[Szym Mio]

Hi everyone,

I'm working on a setup where users fill out a single Jira Form, but I’d like to automatically split parts of that form into separate tasks assigned to different Jira projects. The idea is to streamline intake: one form, multiple outputs.

I’ve explored Jira Automation, but I’ve run into a few limitations:

• The “Copy Form” action seems to duplicate the entire form, not just selected sections or pages.
• Mapping individual fields to new issues is possible, but it quickly becomes messy and hard to maintain, especially with complex forms.

What I’m looking for is a way to:

1. Let the user submit one comprehensive form.
2. Use Automation to extract specific sections/pages of that form.
3. Create new issues in other projects based on those extracted sections.

Has anyone implemented something similar? Are there workarounds, apps, or scripting options that allow for more granular control over form data in Automation? Prefer of course doing that on Jira Standard free options. 

Thanks in advance!

[Marc - Devoteam]

Hi @Szym Mio 

Welcome to the community.

There is a simple answer to this, that this is not possible.

When using a form, this is an entity on it's own.

You can copy it get field information from it, but the information is not strored a separate information in the Jira backed.

[Szym Mio]

This may not be what I wanted to know, but it will save me time on further attempts, thank you!

I was wondering about using couple forms in one work item but that's also not possible. 

Do you know of any add-ons that allow you to achieve this kind of form breakdown?

[Marc - Devoteam]

Hi @Szym Mio 

Multiple forms is possible.

Have an initial form on the request and use automation rules to add additional forms on the request that can be edited by  the customer.

So the customer can fill additional information into another form. this form you could use for another task.

I'm not aware on other apps, all the one I know hava a single form option like the ootb feature