How do I filter watched issues?

[Michael Seed]

I'm watching issues across multiple projects and some general company stuff. My watched issues list is a big mess. I want to create multiple dashboards for individual topics each with a watched list only showing issues related to that topic. Example: Project 1, Project 2, Building Maintenance, Company Issues, etc.  I got 100+ watched issues and I want to be able to quickly look at 'Project 347' without having to scroll through 'kitchen supplies' and 'printer maintenance'. 

This is so basic that I feel dumb for not figuring it out. But, how do I add a gadget to a dashboard that only shows a "filtered watched issues" list instead of "all watched issues" list?

[John Funk]

Hi Michael - Welcome to the Atlassian Community!

I suggest you create multiple filters for what you want to see. Then add multiple gadgets to your dashboard with a gadget per filter that you created. Out of the box, Jira does not have a way to filter information inside of a gadget other than the original filter itself. There are some third party apps for dashboards that will allow you to do that though. 

[Gunjan Kumar]

Hi Michael, Welcome to the Atlassian Community!

Use this in Advanced (JQL):

• watcher = currentUser() AND project = "Project 347"
• watcher = currentUser() AND project IN ("Project 1", "Project 2")

Step 1: Save Filter

After running your JQL:

• watcher = currentUser() AND project = "Project 347"
• Click Save as
• Name it: Watched - Project 347

Step 2: Add Gadget

• Open your dashboard
• Click Add gadget
• Select Filter Results
• Click Add

Step 3: Configure Gadget

• Saved filter: Watched - Project 347
• Number of results: 20
• Columns: Key, Summary, Status, Assignee, Updated
• (Optional) Auto-refresh
• Click Save

[Michael Seed]

Thank you. This 100% worked and it was really easy. 

I was even able to make gadgets for filtered watch lists and assigned lists. 

Cheers mate.

[Gunjan Kumar]

Awesome, glad to hear it worked so smoothly! 

Happy to help anytime. Cheers! 

[Marlene Kegel - codefortynine]

Welcome to the community, @Michael Seed.

I am Marlene, from the Marketplace Partner working on Quick Filters for Jira Dashboards.

You are probably working with the "Watched Issues" gadget, which is a bit limited. My recommendation would be to use the "Filter Results" gadgets, because it's more flexible. Technically, both gadgets are the same, but the"Watched Issues" gadget has a pre-defined filter. 

If you don't want to overload your dashboard with gadgets, you can also check out Quick Filters for Jira Dashboards. Our app provides a "Quick Controller Gadget", which allows you to filter other Quick Gadgets dynamically. So you can just adapt the results that are show with just one click.

 

[John Funk]

This is an excellent app/tool! And one of those I was referring to earlier. 

[Mariia_Domska_SaaSJet]

Hi @Michael Seed 👋

First of all, don’t feel bad, feel free to ask. Atlassian Community is always open to help.

As others have already written, you can make saved filters for each topic and use the Filter Results gadget.

If you ever want something more advanced in the future, for example:

• Multi-project overview with cleaner grouping
• Interactive filtering
• Custom widgets beyond basic lists

You might want to look at AI Apps Builder. With it, you can make your own Jira gadgets and dashboards simply by describing what you want in plain English. I actually built a multi-project dashboard myself using this prompt:

Create a cross-project status dashboard that shows:

• Project summary cards with overall status
• Charts of issue counts by status
• A milestone timeline
• A list of overdue or blocked issues
• A dropdown to filter by department.

And I got a working result on the first try.

If you’re interested, I encourage you to give it a try, especially if your watch list keeps growing 🙂