Best app for Capacity Planning and Resource Management

Hello @[deleted]

I am Ostap from Reliex / ActivityTimeline Team, thanks for the great questions!

Basically, in ActivityTimeline you can achieve the desired result in 2 ways:

1. Create Project Teams - this will allow seeing users that are assigned to issues from the chosen project.

Here is a great article on how you can do this: 

https://reliex.com/blog/how-to-track-project-teams-in-jira/

2. Use Automatic Team & Project Filter - You can choose "Automatic Team" in the dropdown and then filter for a specific project, this will only show you the people that are involved in that project:

I hope this answers your question, but if you have any additional questions to discuss, I encourage you to schedule a free demo session with our Product experts so they could go through your use case and answer any existing questions.

Hi @[deleted]

You can display capacity, remaining capacity, and allocation both on the individual and Team level, which allows precise analysis of the consumption of currently utilized resources and forecasted availability. Data are color-coded what helps in the quick identification of both overallocation and under- allocation.

For your use case, I’d focus on whether the tool can show capacity across projects who is allocated to which projects, for how long, and where people are becoming overbooked rather than just showing assigned tasks.

A few options worth comparing:

ActivityTimeline – Worth considering if you want to stay closely within the Jira ecosystem.
BigPicture – Another option to explore if you want broader planning around Jira-based work.
Tempo Planner – Makes sense to evaluate since you’re already using other Tempo products.
Celoxis – Particularly worth a look if you want resource/capacity planning connected with the actual project plans and broader project-level visibility, rather than treating resource planning as a separate piece.

For the requirement you described, Celoxis would be on my shortlist because the resource planning sits alongside project planning, so you can look at capacity in the context of the work being planned. It can also be relevant if you later need planning, time, costs, and reporting to stay connected.

Whichever option you choose, I’d test your exact scenario in the trial: take your 20-person team, assign them across a few current and future projects, and see how easily you can identify over-allocation and understand remaining capacity.

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Cheers!

BigPicture what else? more info via 

@Anna-BigPicture 

Hi @[deleted], 

It's Tania from the Planyway team. Perhaps Planyway could be a good match for your case? All you need to do is to define the working hours of your team and estimate tasks. To filter by projects, tick the projects in the sidebar:

I'll be happy to help with any concerns or questions, feel free to reach out!