Assigning and Counting Assets for Jira Data Center

[Taylor Chappell]

Hello,

Wondering if I can get some guidance on this topic. I'm looking to use the Assets functionality for Jira Data Center to keep track of licenses. Both renewal date and the available licenses to keep track of when we need to provision more.

Is that baked into this product? I know with Jira Service Management there's an assets that can have that work.

[Humashankar VJ · Accepted solution]

Hi @Taylor Chappell .

Jira Data Center's Assets functionality enables you to track software licenses, including renewal dates and available license counts. To set up license tracking, start by creating an Object Schema for Licenses in Jira's Settings > Assets > Object schemas. Name the schema "Software Licenses" and define an object type called "License" with attributes such as License Name, Vendor, Total Licenses, Assigned Licenses, Renewal Date, and License Key. Populate license data manually or import it from a CSV file.

To track license usage, utilize the "Total Licenses" and "Assigned Licenses" fields, and create a custom field to calculate available licenses. Set up automation rules to alert you about upcoming renewals and use JQL queries to generate reports on licenses nearing expiration.

Jira Assets provides robust reporting capabilities, allowing you to run audits on your license inventory, create custom reports, and visualize license usage and renewals. Additionally, if you're using Jira Service Management, integrate license objects with service requests for automated provisioning, assignment, and updates.

project = "Software Licenses" AND "Renewal Date" <= startOfDay(+30d)

To learn more -

How to track asset/ object history in Jira Data Ce... - Atlassian Community

How do I track Jira assets? - Atlassian Community

Hope this helps - Happy to help further!!
Thank you very much and have a great one!
Warm regards