How to track asset/ object history in Jira Data Center

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Have you ever wondered how to monitor all changes made to your assets in Jira? Having a transparent history of changes is essential whether you're managing IT resources, tracking equipment, or supervising complicated projects. In this post, we'll review how to track and document your assets' and objects' whole lifecycle in Jira Data Center so you never miss a thing.

Gaining insight into the past of your assets enables you to spot trends, stop problems before they arise, and comply with company policies. Your assets and objects will be fully visible and under your control if you make sure that every change, update, and interaction is recorded.

What are assets and objects in Jira?

Assets and objects in Jira are the different resources or items that your company needs to monitor and manage. These could be any resource, from digital files like documents, software licenses, and employee records to hardware like computers and servers. 

Simply put, assets are tangible or intangible things that are valuable to your company, and objects in Jira are specific examples of these assets. Jira arranges these items into an object schema, which serves as a guide for classifying and organizing your data. Object types, such as "Hardware," "Software," or "Employee," establish the particular categories or classifications of your assets inside this schema. This enables the efficient and well-organized tracking of various asset groups.

Examples can make it simpler. Let’s say your company keeps track of its computers. "Company Laptops," which refers to the entire class of these gadgets, would be the asset in this scenario. Employee-assigned laptops would be considered objects. Details such as the laptop's model, serial number, assigned user, and purchase date may be included in each object. This differentiation facilitates the management of the entire fleet of computers while tracking the particular device and its history.

How to track changes made to asset/object?

Jira has an integrated history function that records changes to assets’ objects automatically. This feature records information about the change, including who made it, when it happened, and what changes were made. Navigate to the asset's issue view and select the "History" option to examine this history, which is a chronological list of all changes.

Here, you can explore the history of every single object.

How to get a full history of assets in Jira?

When it comes to seeing a comprehensive history, Jira's native functionality is limited to a single object. Teams that require a detailed and transparent record of multiple asset changes in one place could try Assets History for Jira app. It’s a new app that has been released for Data Center users.

Assets History for Jira is designed to enhance Jira's built-in tracking features. With this app, you can create custom reports that provide a brief history of particular assets or asset groups. 

How does it work?

You can easily integrate the Assets History for Jira app with your current Jira configuration. It automatically monitors and records any changes made to system assets. Finding the information you need is made easy by the user-friendly interface's ability to filter data.

Available filters:

1. Where changes were made: Filter objects based on Object Types or Object Schemas.

2. Who made the changes: Filter asset history by a person who made updates.

3. When changes were made: Set the number of days to get past changes for.

4. What was changed: Select specific object attribute/attributes like (name, description, environment, etc.).

Read documentation

Here is an example screenshot of the report from the application:

Wrapping It Up

Ensuring compliance, conducting audits, or monitoring asset changes more closely may all be accomplished with a strong tracking system, which can improve accountability, transparency, and decision-making in your company. Jira's built-in features offer a strong basis for asset management; however, tracking history is tied to single object. That’s why our SaaSjet team has decided to create Assets History for Jira app, so everyone can have complete visibility into each asset's lifecycle. 

We hope it will help you to enhance the transparency and accountability of your team assets. Check how it works for you with a 30-day free trial. And we’re waiting for feedback!