How do I prevent users from seeing/accessing projects that they are not assigned to?

I have multiple projects, but not all users work on all projects. I only want a specifc user to see and access only the project he is assigned to. How do I do this?

2 answers

To expand in a bit more detail. Here is how you get from a given User, to Permissions at the Project level.

  • Users --> Groups --> Role --> Permissions

We have 8 different Roles set up in JIRA; Administrators, Analysts, Developers, Managers, QA, Source, Users, Clients. To Add/Edit/Remove Roles, use shortcut g+g and type Roles.

Most of our Permission Schemes are set up using Project Roles exclusively. There are a few exceptions that use Current Assignee , such as Edit Issues permission will commonly have:

  • Project Role (Administrators)
  • Project Role (Analysts)
  • Project Role (Developers)
  • Project Role (QA)
  • Current Assignee

While the Close Issues permission will have:

  • Project Role (Administrators)
  • Project Role (Analysts)
  • Project Role (QA)

After you have your Roles and Permission scheme setup, and locked down to your needs, what you do next is up to you. You have two options from here.

1. Remove the Groups from the Roles section of a project, and add specific users to each role on a per project basis

or

2. Create project Groups, add these groups to the Project Roles, and add users to these groups.

#1 will require a bit more maintanence. In order to keep track of who is assigned on which project, the administrator will have to navigate to each project individually and look at the Roles section, and see who is listed where. Any changes needed across multiple projects is a bit daunting.

#2 has a bit more set up, but is easier to maintain, because you can see who has access to all, or any given project from a single screen (User Management), and make changes there. Want to add a new QA hire to 6 out of 15 projects? Simply bring up that user, click Add Group, CTRL+Click all of groups who's permissions corrilate to each of the projects you want, and click Add. You've just added that user to 6 projects, and given them the exact permissions they need on each of those projects at the same time. Need to restrict visibility of a project? Simply remove that user from those corresponding groups.

We use model # 2 for our business. We maintain it by using the Project Key as part of the group name. For example, if we have a project called Operations, we use OPS-Admin, OPS-Analysts, OPS-Dev, etc, as the group names, one for each of the Project Roles. In our model, we typically assign out 2 groups per user. The OPS-User group will give the ability to browse the project OPS, along with create issues, add attachments, comments, and so on (based on our Permission Scheme setup). And, we also give them the group for the specific role they are fulfilling, such as OPS-Dev if they are a developer.

0 vote

Remove ALL access to projects that is done via "can log in" (look in global permissions to find out what goups are named in "can log in" - by default, it's "jira users").

Then rebuild everyone's general access using other groups or roles, except for this one user.

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