Classic and next-gen project templates in Jira Software Cloud

 

If you're a Jira admin, you may have noticed that we have two different Scrum and Kanban templates in Jira Software - next-gen templates and classic templates. We've written this article to explain the difference, to help you make the right choice for your team. 

 

I don't wanna read a whole article - what's the difference between the two? 

 what's the difference between the two.png

 

 

What are next-gen project templates?

The new Jira Software experience is easier to configure and grows more powerful every day. Part of the new experience are next-gen Scrum and Kanban project templates. They provide a streamlined experience, are easier to use, and quicker to set up than classic projects. Think Trello, for software teams. If you're new to Jira, new to agile, or work in a small team, we recommend you start your project with one of these templates. If you've been with us for a while, you may know them as Agility projects.

We're always listening to your feedback and making improvements to these templates based on what you say. If you're keen to help us shape the future of Jira Software, hit the Give feedback button in the project menu. To find out what features are coming next, check out our release notes page. 

 featuredproject.png

 

 

What are classic project templates?

The classic Scrum and Kanban project templates have all the power and functionality that Jira is known for. These templates have a steep learning curve, but a huge number of options for planning, tracking, and reporting on your team's work. If your team is familiar with Jira, has a mature agile practice, or has a complex workflow, we recommend sticking to these templates. 

  classicproject.png

 

 

32 comments

Thank you for writing this up.  I created a new JIRA instance today with a client to get them going on the product and found myself speechless in front of them as features had disappeared after I had touted the awesome things in there.  This gives me a perspective on what is going on. 

If we use the new templates how long will we wait for Epics and Estimation features and will we have to do deep work on customization of those templates to make it happen once they are released?  If you can describe the path we will take to include those elements it would be great for planning and implementation choice now.  Thanks

There should have been a lot more clarity on this release, it's a major step backwards IF you've managed to created a project using the new templates.  One of my admins has created a new project mistakenly against a new template and now we have no way of administering the notifications, the project lead or very little.

I have no idea why someone would want such a feature to be honest but it seems as though people must have asked for it.

@John JoyceYou should be able to convert it to the template you want to use.

@Doug Odegaard pretty much same thing happened to me also. I am in the process of moving a client to Jira and ... stuck now.

Even this page kept logging me out on MS Edge. Had to switch to Google Chrome to be able to read it.

Just wondering that why didn't Atlassian develop it fully before rolling it out.

It would be better to not have a Jira rather than a Jira without estimates.

It doesn’t look problematic to bulk edit/move issues to/from the old/new template. Has anybody tried?

Hey, Y'all! Thanks so much for your feedback. 

@Doug Odegaard The team is currently working on Epics and Estimation, no deep work required to get it up and running once we roll them out. Hopefully, this helps provide clarity around your decision to use or not use the featured projects. 

@John Joyce A large part of the strategy behind these templates are to create a simpler starting point for teams as we progressively build up the power. You can create another project template and migrate your issues from this project if the one you created does not suit the needs of your team.

@Faisal Sharif You can still create the existing project templates if these ones do not meet your needs. The team is currently working on adding estimation which will be released soon. 

@Kelly Albrecht Yep, you can bulk move issues from one project to another. Here are more details on how to do it.  

Keep the feedback coming! This helps us prioritize what we work on next. 

I'd also like to know when story points and estimation is coming to this template. It is very confusing that the online documentation describes functions and steps to set up your project that are inapplicable to these templates.

@Patrick Thompson how can I create projects with "classic project templates"?

I can no longer access my shared configuration option to create new projects and cannot move forward with clients or our work and reporting until this is fixed - support has not answered a solution to this would be very appreciated. 

@Jenya Farris You can learn more about these projects in the managing independent projects and the working with agility boards documentation. Story point estimation is coming very soon. 

@Faisal Sharif If you're an admin of your site, you should be able to see all of the project templates that exist and choose the option that works best for that team. Non-admins only see independent projects. 

@Brittany Balog We recently moved shared configuration out of the list of templates, once you select a template it is available under 'Advanced' as a checkbox 'Share settings with an existing project'. I've attached an image below, hopefully, this helps. 

Screen Shot 2018-09-01 at 11.25.08 AM.png

Releasing these new templates without all functionality available, then placing them at the top of the list so they are most likely to be selected is a combination of the worst release and UX decisions you could have made. 

 

There is so much functionality missing from the new templates that, unless you want a basic project for an individual, they are pretty much unusable. 

For what, I would imagine, your staff at decision making level are earning, this is pretty poor,

@Vanessa Barrett Thanks for taking the time to give us feedback. We're progressively building up the power of these new templates and adding features regularly. This experience has been in the product for a little over a year but we just recently increased their prominence within templates. We believe that these templates meet the needs of most teams but we understand if your team requires the existing power of Jira available within the classic templates. I'd love to understand what features your team uses that aren't available within the new templates. This information helps us prioritize what features we work on next. Thanks again! 

@Patrick Thompson thank you so much for the feedback and next steps.  I appreciate the transparency.

@Doug Odegaard No worries, we know how critical Jira Software is for teams today. As we roll out the next generation experience of Jira Software we view this as a two-way conversation, please continue to give us your feedback and if at any time I can help send me an email at pthompson@atlassian.com. 

I created a new client "scrum project". In the past I was able to select a project template "Create with shared configuration" so that the project tickets went to a shared board with all our clients. I no longer know how to do this with the new UI. Please help ASAP so I can get this into our internal sprint ryan.lederman@denverdata.com 

 

Thanks

@Patrick Thompson Thanks for the fast reply. We use the advanced configuration as different issues are assigned different workflows and fields and we like to customise our transitions. 

We also use epics, subtasks and time-tracking. 

We also use multiple boards with  different filters and config settings on the boards. 

None of these were available (or were so hidden that I was unable to find them) in the new UI. There may have been other things missing, but I was more focused on trying to fix my issue than to go through and find the other things that were missing that we would use. 

@Ryan Lederman - I think Patrick answered this one above...

 

We recently moved shared configuration out of the list of templates, once you select a template it is available under 'Advanced' as a checkbox 'Share settings with an existing project'. I've attached an image below, hopefully, this helps. 

Hope that is what you were after :)

These should have been called Beta Templates, since they are cut down to almost no features and under development. Having almost no features is not "easier learning curve", it is just a lack of functionality to do the job Jira was selected for.

I just started setting up projects after evaluating Server version, assumed stuff must be hidden in different menus, got frustrated with none of the instructions for Cloud having the options and buttons mentiond in the documentation. So now creating new projects ignoring the suggestion wizard and reading what these new templates are.

Now I have to start again with the Classic templates or try and convert templates, which is probably asking for bugs which will haunt the projects forever and confuse tech support so best to just start the projects fresh.

Eoin Ryan Atlassian Team Sep 11, 2018

Hi @Joel Murray. Apologies for the frustrating experience you've had! Your feedback here is great and we are currently working on making it much more discoverable that there is a new project experience and what features are currently available in this experience. We absolutely want to avoid getting into the situation that you found yourself in. 

The best way to continue your work on a classic template is to create a new project and move your issues over. Feel free to reach out to me (eryan@atlassian.com) if you are having any difficulties with this.

Again thanks for the feedback!

Implementing this type of functionality that cuts somewhat sideways across PM and Admin worlds can create a lot of problems from a governance standpoint. I don't personally care for the new functionality and believe it goes the wrong direction in supporting cross-team success. It also may confuse a company's efforts to implement tools that depend on scrum/kanban - like Portfolio. But if Atlassian finds a lot of support for this kind of thing, I would strongly recommend including some control features with it. Maybe allow admins to turn it on/off. Or maybe create a global permission for it. 

Eoin Ryan Atlassian Team Sep 16, 2018

@Steve Terelmes we are looking to make it easier to add control where necessary rather than making the experience over restrictive by default. There is a global permission for independent projects (we're working on how we name the new project experience so this may change). In the future, we'll also look to have a way to share settings between the new projects so that multiple teams in the same company can share their ways of working. Thanks for the feedback!

Is the plan with the new Incident Management template to eventually have full Service Desk functionality or is it going to be just for the purpose of handling major incidents?

Kevin Bui Atlassian Team Sep 27, 2018

@Reiss Snooks Thanks for asking, and sorry for not getting back to you sooner. While I don't work on the new Incident Management template, I can see a question quite similar to yours is covered at the Jira Ops FAQ:

Do incidents in Jira Ops overlap with incidents in Jira Service Desk ITIL workflow?

Good question. We've thought about this a lot and spoken to many customers about it. Our plan with Jira Ops is to offer an incident response solution for teams managing major incidents in a DevOps or "You Built It, You Run It” environment, a new challenge which ITIL doesn’t really cover.

For Jira Ops, we have features like alerting team members via on-call solutions, creating integrated chat rooms for discussions, and running a postmortem process to analyze and fix the underlying causes. These features that only make sense for a small subset of typical ITIL incidents (broken laptop, etc). This together with the changing landscape around DevOps teams also seemed to justify a distinct solution.

Jira Service Desk will continue to offer a consolidated ITIL workflow and improved features for IT teams needing asset management and related features. We also see integration between Jira Service Desk and Jira Ops improving quickly over time, so helpdesk/support staff can escalate major incidents into the process managed in Jira Ops.

The usability of new templates is much improved... That being said, why to limit customisation options? As the new user learns the basics and start working the will require more features and more customisation options. If should be able to unlock more customisation options and more features under project settings. I would place them to project settings where they do not bloat UI but are accessible when needed.

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