Workflow Report Macro

I have a workflow with the following states - Draft, Approved, Publish. However, I've gone in and changed Publish to Published. Unfortunately, Publish still shows up in my workflow report. How can I remove incorrect or old states from this report?

1 answer

1 accepted

Hi Sheila,

When you change a state name like that, you will need to rebuild the Confluence Search Index from the "Content Indexing" page in the global Confluence Admin.

A couple notes:

  • rebuilding the search index only works if you are using a space workflow or a label restricted space workflow, both are listed on the "Workflows" page in the Space Admin under "Space Workflows".
  • if you added the workflow to each page individually through Add Workflow, you will need to first go to every page and update the workflow on that page to use the new name as page workflows are not linked to the workflow template. But before you do that, please let me know and I can help you set up label restricted space workflows so that future changes are managed centrally.
  • pages that were in the "Publish" state will not automatically change to the "Published" state. If you have pages in this scenario, please let me know and I'll provide the solution to change the states, once I set things up and test it first.

Thanks,
Miguel

Sorry, so unless I have Confluence Admin access I can't make the changes myself? That's definitely frustrating.

Had our Confluence Admin do this for us. Thanks.

Suggest an answer

Log in or Join to answer
Community showcase
Sarah Schuster
Posted Jan 29, 2018 in Jira

What are common themes you've seen across successful & failed Jira Software implementations?

Hey everyone! My name is Sarah Schuster, and I'm a Customer Success Manager in Atlassian specializing in Jira Software Cloud. Over the next few weeks I will be posting discussion topics (8 total) to ...

2,979 views 12 18
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you
Atlassian Team Tour

Join us on the Team Tour

We're bringing product updates and pro tips on teamwork to ten cities around the world.

Save your spot