Recently we have deleted couple of un projects from our jira instance, but its configurations are still prasent in jira instance. So now we dicided to clean up all configuration metadata which is not used in system. As part of this excersise first we targeted custom fields, so what is best way to delete custom fields from jira instance and how to identify whether customfield is being used in any project or not ?.
in our environment we go from the big scheme towards the smaller configurations.
So here are our steps to "clean" jira:
Not easy and fast, but it works :-)
We are doing that "great cleaning" twice a year.
You can go to the issue navigator advanced searching and check if there are any issues using the custom field or not, using the following query.
"custom field name" is not EMPTY
If there are no results, the field is probably not used. If there are results, verify the validity.
Andre Lehmann procedure it pretty similar to what I used in my instance.. To know which custom field is used I installed this plugin - https://marketplace.atlassian.com/plugins/pl.com.tt.admintoolsforjira.AdminToolsForJira. It was very helpful for me to delete couple of custom fields without digging into database.
The Cleaner for Jira app provides a way to see the number of Projects that are using each Custom Field, from there you can find out which Projects they are used in and make a decision as to whether it should be deleted or not.
The app can be found on the Atlassian Marketplace and currently supports both the Server and Cloud versions of Jira: https://marketplace.atlassian.com/plugins/co.uk.jackgraves.jira-optimiser/server/overview
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