Sharing lookup tables between rules

Damien Lepage
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April 25, 2024

The lookup tables have been a great addition to Jira automation. It would be awesome to be able to share them between rules.

We currently use the same lookup table within 5 automation rules, with about 50 entries, which creates a bit of maintenance burden as the data changes regularly.

I couldn't find any open suggestion for this improvement but hoping it can be taking into consideration. Meanwhile, does anyone know of a potential workaround to share config data between rules?

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Bill Sheboy
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April 25, 2024

Hi @Damien Lepage 

There are several open suggestions related to that idea, and some posts in the original article on Lookup Tables asking for sharing / reuse:

One possible workaround is a bit convoluted:

  • store your key / value data in a CSV file
  • attach that file to one, known Jira issue in your project
  • using the REST API, load the attachment, with the Send Web Request action
  • use list and text functions, such as match(), to access the elements you need

This should have no more / less limitations of scoping as a Lookup Table.  But it will not have the helpful, built-in functions the Atlassian team added for lookups.

Kind regards,
Bill

Damien Lepage
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April 26, 2024

Thanks @Bill Sheboy ! Appreciate the pointers.

AUTO-472 and AUTO-736 would help make the workaround less clunky.

For anyone with the appropriate permission, it may be worth opening a separate Suggestion for just sharing a lookup table between multiple rules (or introducing global lookup tables I guess).

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