I really love the new roadmap feature. Unfortunately, many of the boards we use contain issues across multiple projects. Is there any way to adjust the filter of issues in next gen projects to show issues across multiple projects?
It seems to work fine for me if I create a new Scrum board using a filter. For example, I have two different Next Gen projects with project keys: PFW, PPIW
If I create a filter using this query: project in (pfw, ppiw)
This returns all of the tickets in those projects. Then I can create a new Scrum Board based on this filter, and those tickets are coming in as expected.
What's a little goofy is that the Columns settings in this newly created board has all of the different column labels/names for each board in the filter even though they are the same. So it looks like this:
It does seem to be working as expected, though.
What you are describing works, however I believe the original poster was wanting to use the roadmap feature and I don't believe what you are describing will help them with that.
The reason your columns have duplicate statuses is because this allows you to map the same status in different projects to different columns in your new board. I've never needed to do this but I can imagine a scenario where it might be quite useful.
I'm using the roadmaps at the individual project level, and then I have a board that includes all projects. Yes, I would love to see a way to have a roadmap that covers all projects. I thought this was talking more about boards (which is how I found this thread in the first place.)
That's nice that you could map the same status in different projects to different columns, however, you can't tell which ones belong to which project in this view. They all the same the same thing, and they don't show any project key or anything that tells you which one is which.
I tried also your approach with a separate scrum board over all projects. Currently I'm facing up a problem with the subtasks. Normally if a task contains subtasks, it is shown a separate group in the board (if configured of course).
Did you have the same problem and a solution?
@Drew Angell I tried to follow your instructions but was unsuccessful. How did you "create a new Scrum Board based on this filter"
I was able to create a filter and then add it to my Quick filters section under Board Settings (classic project, Kanban template) but it returns nothing once back on my board. (the filter itself returned the issues as expected whilst on the search screen)
The classic Scrum board does the same.
If I use any of the next gen projects, I can't even access the board settings. The only option I have is to add board rules.
Are you able to give me any more information on how to "create a new Scrum Board based on this filter" please?
It sounds like you're doing it correctly, but maybe you forgot to adjust the columns in the board settings..??
For example, when I go to Settings -> Columns, this is what I see: https://snipboard.io/bxsZ4f.jpg
All of my Next Gen projects were under "Unmapped Statuses" and I had to move them over to the correct column for every single project.
It's a bit annoying because I use the same structure for all my Next Gen projects (ie. Open, In Progress, QA, DevOps, Done) but I have to set that up in every Next Gen project separately.
Then, all of those separate statuses show up in here with the same name, but you can't tell which project they belong to. So then I end up with a bunch of the same thing under each column, and I have no idea what's what.
Every time I create a new next gen project, I have to remember to configure the workflow for that project, and then come back to my Big Board column settings and drag the statuses for that new project into the Board column it belongs to.
If you don't add the status from every project to your board columns, they won't show up on the board.
Thank you for your reply @Drew Angell
I have added all the available statuses in the "add status" dropdown on the column management section of the settings screen snipboard.io/uQIvNX.jpg.
Here you can see the search function working as well as the statuses of those stories (which have been mapped to my columns) snipboard.io/nsNv41.jpg
But still, when looking at my board, the only tickets that are displaying are the test tickets I created inside the board snipboard.io/oA5vU0.jpg
Do you see anything wrong with what I have done here?
@Drew Angell - I looked at the screen shots I sent you and I don't see it. Or am I misunderstanding?
If it is there, it may have been added as a plugin by someone before I started working here, not sure. But I have just created a new project again, see step by step, see images. Please let me know if you can see anywhere that I have gone wrong or should add something.
Step 1: click on create project button under Projects in the sidebar
Step 2: select project type - select classic
Step 3: Select template - selected Kanban
Step 4: Enter Project Name - Nikki Test Filter
Project is now created
Step 5: Select Board Settings - Columns. No statuses in unmapped
Step 6: copy the all dev work filter (created as an example) which is already returning issues as expected
Step 7: paste the filter into the board settings filter tab
Step 8: go back to board - board is still empty
Step 9: create a test story just to test board is working as expected otherwise, and it does
This is a nice guide for combining projects into a Scrum or Kanban board, but be aware that issues which are assigned to an epic will not appear in this board, even if the filter query shows these issues. See this unresolved issue: https://jira.atlassian.com/browse/JSWCLOUD-17987
A nice first step that should be minimal Dev effort from the Jira Team: Allow Roadmaps even if multiple Projects are included in the Board Filter, but only display Epics from the existing Project.
Currently, the Roadmap view does not display even if we are only attempting to use Epics from the current Project.
Nope, still waiting. What I wound up doing was:
* Create a Next Gen project called "Roadmap" or whatever you want to call it.
* This project is where I create Epics for the major goals we have that I need to schedule on the roadmap.
* From within this Epic, I create/link tickets in my other projects. This allows me to pull up my bookmarked roadmap page, click into the epics and easily pull up the project ticket details and get to those.
* I am also using Atlas CRM, so my "Sale" there is linked to the Epic in the Roadmap project.
* I continue using Classic Board with Next Projects added to it. This is working for the team to work from and for easy management of all current tasks across all projects. The only pain about it is the Board Settings -> Columns.
To my knowledge, NextGen still doesn't have a way to create a single workflow and use it across all projects like a template. As such, you have to setup your board the way you want for every NextGen project you create.
Well, this creates a bunch of "cards" with the same label (but no project label" inside the classic Board column settings. So you just have to always make sure to drag all of those into matching columns of your classic board and it will all work, but there's no way to tell which cards belong to which projects there (unless you name your columns with a label, but that's another kind of messy.)
Anyway, I'm making it work. It's not ideal, but it works.
Thanks for the info @Drew Angell , much appreciated. Will keep this in mind for future planning.
My immediate need was to create a shared view for two existing Next-Gen projects to simplify our combined stand-ups. I tried doing what you suggested earlier in the thread (create a Classic Kanban board, create a filter covering the two projects, apply this to the Kanban board and configure the column settings) however I ran into the same issue as @Nikki Branca whereby none of the issues show up on the board. I think it must be something to do with project permissions as on the column settings screen I can see the number of issues per column.
This is not ideal, but for the time being I have created a separate project called Roadmap. On this project I'm using the Roadmap to build out my Epics on the timeline so I can see everything together on a single Roadmap.
From here I can bulk move the Epics into their individual projects when I'm ready to start building out Sprints.
It helps, but it is frustrating I can't easily see a single Roadmap that includes all projects.
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