New default workflow for every project


we customized the default workflow. Now we would like use the new workflow for every starting project automatically.

With many projects it takes too much time to change the workflow from Jira default to our version on every single project. Is it possible to set our workflow on default or is there a smooth workaround for assigning it automatically? Thank you for your help.


2 answers

This widget could not be displayed.

Hello Annette,

just create a "Template Project" using the default workflow.

Now, when you create a new project just use > Create Project > Create with shared configuration.



Thank you! It#s a good idea to create a template project which we can always share. I just have to keep in mind that every change affect every associated project.

Yes, thats important - every change will affect every associated project. best practice: setup a bundle of template projects!

This widget could not be displayed.
Tarun Sapra Community Champion Aug 04, 2017

Hello Annette,

JIRA 7 onwards you can select the option

"create with shared configuration" while creating the project, this would copy workflow scheme, screen scheme, field, notification scheme of the mentioned project into the created project.

Please read more about it here-

About shared configurations:

  • When you create a new project from a template, that project is created with its own fresh set of schemes. These schemes are:
    • a permission scheme
    • a notification scheme
    • an issue security scheme
    • a workflow scheme
    • an issue type scheme
    • an issue type screen scheme
    • a field configuration scheme
  • Sometimes you may wish to share schemes among your projects, so that editing one scheme changes that scheme in several projects at once.
  • When you are creating a new project, select Create with shared configuration to select an existing project and to use that project's schemes. Note that when you're sharing schemes, any change to the scheme will affect all the projects using that scheme.

Thank you, that helps me a lot!

Please accept/upvote answer if it works. thanks.

This is, in theory, a good solution except for the fact that it creates a project WITHOUT a kanban board and the process for creating a new board for projects like these is cumbersome. Not sure if this is what Atlassian intended or not but it's a bummer.

Suggest an answer

Log in or Sign up to answer
Community showcase
Posted Tuesday in Jira

What modern development practices are at the heart of how your team delivers software?

Hey Community mates! Claire here from the Software Product Marketing team. We all know software development changes rapidly, and it's often tough to keep up. But from our research, we've found the h...

203 views 1 3
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you