It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Managing Next-gen status/workflows Edited


We're a small company which has just started with Jira Cloud.  We've created a bunch of Next-gen projects and have setup a Kanban board based on a custom filter so that we can manage issues across all our projects.

The problem I'm having is that the Next-gen projects only come with To Do, In Progress and Done statuses and in order to use the Kanban backlog I need an additional status (eg. "Ready for Development").  

I can't find any documentation on where to add new statuses to Next-gen projects?  

I can't see anything in the individual project settings and when I go to the global workflow settings there isn't an active workflow associated with my Next-gen projects.

I assume I'm missing something obvious?

Many thanks,

6 answers

1 accepted

16 votes
Answer accepted
jillian Atlassian Team May 16, 2019

Hi all, 

I'm a PM at Atlassian, and I'm excited to tell you that we're currently working on adding a new Edit Workflow feature to next-gen projects!  

We still have a bit of work to do, but you can watch this ticket to get updates on our progress. 

Please don't hesitate to reach out to me directly at with anything you're hoping to see in next-gen workflows. 



Why would Atlassian release next-gen with such a glaring deficiency?

edit: at least I can add a status by adding a new column on Kanban... good enough for now!

Like # people like this

@jillian any update on this? The linked ticket does not give much information.

Like # people like this

@jillian , is there any update to this request? its 2020 and I still dont see the additional status available for next-get projects. Could you share some directions? 

Like # people like this

For configuring the category of the state (ie, having "Done" and "Won't Do"), please vote here:

Next-Gen Projects in Jira Cloud is created to mainly focus on quick set-up, easy to configure projects. There is no workflow assigned to the project(they might enhance this)

For me, this article was helpful: Everything you want to know about next-gen projects in Jira Cloud

You can add a new status directly on your board. Simply add a new column, and drag and drop it into the spot you want. Next-gen projects support neat, linear workflows at the moment. More workflow configuration is coming soon.

D'oh.  Thanks!

That's a bummer ..  Is there a way to create a template for a next gen project? 

@David Markowski While creating Next-gen project, in the left side bar we can select the template eg: Scrum, Kanban or Incident Management. 

These are predefined by Atlassian for simple use. For any advanced configuration we have Jira Classic projects.

check Jira Software Roadmap for Next-gen projects upcoming features.

Definitely a bummer. I can't even have a 'Cancelled' status.

Like # people like this

@Mag ShumNext-gen projects allows us to create new status from Board(Scrum or Backlog). Click + icon to add column and enter the status name. Rearrange the new column to change to the category(To Do, In Progress or Resolved) for status

Screen Shot 2019-02-19 at 9.50.43 AM.png

Like # people like this

@Aswin Achuthan On the board, yes. Is there anyway I can have it on the Roadmap view?

Like # people like this

That is ridiculous. Some of the features of the Next Gen projects are very good, especially the automatic roadmaps. But then you go and make them essentially useless. Once again Atlassian almost gets it right but fundamentally fails.

Like # people like this

It's hard to imagine something as simple as this can't be released in version one. 

The good news is this new direction is where Atlassian is putting forth their efforts! Fear not, it'll get handled!

Next-gen is the reason I'm using Atlassian again. Starting over is hard and when they arrive at the destination, the compromises along the way will be forgotten. 

Anyway, yeah I was hoping I could add a new Done category but I'll figure out a way to deal until it arrives.

Totally agree with Julie, Next gen is good especially because of the road map but some functionalities are missing.

I need workflow to be able to keep tickets status updated on linked/related tickets. I can only do that on Jira classic but there is no roadmap :(

What is the work around for this? 

Like Julie King likes this

Well, of course you can make the default configuration of the Next-gen in the best way you think, but not to allow to modify this configurations is very unprofessional. You are blocking the work of the people in this way. Jira should be enough flexible to cover all the different work flows, also with the next-gen products.

I am working on setting up a similar setup recommended in this blog post about using Jira for Designers.... written by a Jira team.

How was this created if this feature doesn't exist? Am I missing something?

We use a Blocked column on the Jira board with a WIP limit as zero, so that it quickly highlights whenever somebody is blocked.

With next-gen projects, does anybody have an issue with setting a WIP limit to 0, only for this value to be removed by the system very shortly afterwards, restoring to the default of a blank/unlimited WIP limit?

If I set WIP limit to 1, the value of 1 remains intact.

Suggest an answer

Log in or Sign up to answer

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you