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Manage multiple projects from a single board and Sprint Start


Our idea is to create a project in Jira that will contain Epics, which would be visible in other Software Boards. Epic on this board have an additional Custom Field called Epic Teams.

On the Team 1 board, I extended the query filter to show epics from this "master project" as follows:
project = TDS1 OR "Epic Teams [Checkboxes]" = "Team 1" ORDER BY Rank ASC.

After this change, roles that had permission to "Manage Sprint" lost the ability to press the Create / Complete Sprint button. It says that only Jira Administrator can do it.

Is there any possibility that the user who is the Administrator / Project Leader in the project (and is not Jira Administrator) still has this option in the board on which we want to see epics from the different project?

1 answer

1 accepted

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Answer accepted

Hi @Daniel Bieńkowski 

The error is caused by this part of your JQL:

"Epic Teams [Checkboxes]" = "Team 1"

Because the master project is not defined in the query, Jira is assuming the issues could come from any project, so requires a user who is managing sprints to have the permission in all projects.

But even if you refine it, users will still need the "Manage Sprints" permission in the master project, so the permission is active for all possible projects in the query.

What you'll need to do is:

  • On the master project, ensure any user who needs to manage sprints elsewhere has access to the "Manage Sprint" permission. You could do this by:
    • Editing the permission scheme to let any logged in user, or a user group all Scrum Masters are in, have the permission
    • Add a group (eg. Scrum Masters) via Project Settings > People to whichever project role has "Manage Sprints" permissions in your master project
  • Update the JQL to define the master project in the JQL query

As an example, your JQL might become:

project = TDS1 OR project = MASTER AND "Epic Teams [Checkboxes]" = "Team 1" ORDER BY Rank ASC


Awesome answer and explanation. Thank you so much. Everything is working now!

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