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List of all groups and where they are used

Need A way to extract all groups and there usage through SQL 

3 answers

1 vote

A manual way is to look at all your permission schemes and notifications schemes for the groups they use. Then go through all project roles and do the same. Groups can also be used for sharing of filters and dashboards. Finally check all workflows for group usage in the XML. Very tedious!

I would love to see a plugin that does all this for admins

Hello Matt I want an SQL query for that since my admins want to automate the process

Me too!

Like Nic Brough _Adaptavist_ likes this
0 votes

I'd suggest asking your admins for a more human answer.

I can think of around 30 different SQL queries that, while "accurate", won't tell you what you really need to know about access.

Instead of giving you a "Microsoft" answer (technically accurate, but completely useless), could you tell us what you are trying to do?  What question are you trying to answer, and why?

Hi Nic, 

I am currently an Intern and trying my hands in every Area of JIRA, I tried my hands in JIRA, EasyBI, BigPicture, so My JIRA admin gave me a assignment to figure out where all the groups are getting used in JIRA for Ex.

  1. Permission schemes
  2. Any other shares:
  • Filters
  • Dashboards
  • Agile Boards
  • Tempo
  • eazyBI

I want to extract the list. 

I found this link but I have to insert all the roles and run separate query for for each which kind of make it complicated.

Need some work around for this.

Right, that's a significant project in itself, even in a small Jira.

Your list is a start, but you also need to look at

  • Fields
  • Filters referring to fields (of many types)
  • Notifications
  • Subscriptions
  • Workflows (conditions, validators, post functions, triggers)
  • Integrations (application links for example)
  • Outgoing calls
  • And
  • And
  • And

As you can tell, this is not a simple task.  However, it is generally of limited use too, and hence pretty much a massive waste of time.

Go back to the real question. "I want to know where groups/users are used" is not the real question.  Why do you want to know where they're used?  What's the point?  Why does it matter?

The JIRA admin wants it for tracking process and she wants to automate the process instead of looking into JIRA manually

Automate what?

I mean the process of looking all the Usage of the groups she wants it in excel tabular format

I'm afraid that's a circular answer - "Why do you want to know where they are used?" is not answered by "I want to look at where they are used".

Could you tell us why this matters and how it would be more useful than going into the configuration to check, understand and amend access?

as I mentioned I am an intern and this is assignment given to me by JIRA admin. I suppose may be want to present the report to management or to save time. I am not sure why they want it that way.

Then ask them.

Take this conversation to them.  Point out that "where a group is used" is a very complex thing to try to extract from Jira (even before you install any add-ons).

It is still possible, but it's going to take you a LOT longer to form SQL than it is to investigate every place where they might be used manually, and than any investigation is going to take a very very long time.

If you knew why you were doing this, you would probably save a lot of time because you could focus on the actual question.

This article comes on the top of google queries for "jira find where group is used", and does sadly not contain the answer from other similar questions. 

So I'm therefore pointing out that there is a knowledge-base article for it:

Problem is that article doesn't reference the complexities or how to actually answer the question.  That's why Google lands here - it explains it properly.

Like Matt Doar__ LinkedIn likes this

Your answer explains the complexity on the details and nuances in the question -- I wholeheartedly agree.

The kb-article gave me the answer I needed, based on a very similar question to this community post, nevertheless :) 

I usually never comment on forums but can attest that this post is worthless and I don't understand why the question is so hard. All I want to see is the all the permission schemes (and potentially others schemes like notifications) that have a reference to the group in question. Inside the JIRA admin all you see is that the group in question has no product access which is flat garbage because the users access the product every day and are on multiple permission schemes. My use case might be far less complex than ones above, but maybe simplicity is a good place to begin?



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