Link leaves/vacations from a confluence calendar to Jira

[Ana Santana]

Hello!

I'm currently setting up a new project. I've already set the non-working dates to take into account when scheduling issues.

Is there a way for Jira to also take into account leaves/OOO that were set in our confluence calendar? Or any other calendar for that matter.

[Mary from Planyway · Accepted solution]

Hi @Ana Santana 

It's Mary from Planyway for Jira: workload, roadmapping, time tracking.

Integrating Jira with Confluence calendars or other external calendars for the purpose of reflecting leaves or out-of-office (OOO) periods directly in Jira scheduling requires a combination of configurations and potentially the use of third-party apps or plugins. Jira itself does not natively support direct integration with external calendars for the automatic syncing of leave or OOO data into its project scheduling. However, you can achieve a level of integration and automation through several approaches:

1. Automation and Scripts

• Automation Rules in Jira: Use Jira's built-in automation rules to create custom triggers and actions based on specific calendar events. Although direct integration with Confluence calendars for pulling data might not be straightforward, you can explore using webhooks or the Jira REST API to update issues or work logs based on external triggers.
• Scripting: Utilize scripting capabilities (e.g., ScriptRunner for Jira) to write custom scripts that interact with external calendars (via their APIs) and update Jira issues accordingly. This might involve fetching leave/OOO information from a Confluence calendar and then adjusting the issue schedules in Jira based on that data.

2. Marketplace Apps

Explore Atlassian Marketplace for plugins that might offer tighter integration between Jira and external calendars. Some apps are designed to enhance project management capabilities, including syncing with external calendars or importing specific date-based data into Jira:

• Team Calendars for Confluence: If you're using Team Calendars for Confluence, you can link it with Jira to some extent by displaying Jira issues on your Confluence calendar. However, the reverse (reflecting Confluence calendar events directly in Jira scheduling) typically requires additional customization or a bridging app.
• Calendar Sync Apps: Look for apps that specifically mention the capability to sync with external calendars (Google Calendar, Outlook, etc.) and see if they can be adapted for use with Confluence calendars or if they support direct Confluence integration.

[Ana Santana]

Hi Mary :)

Thank you for your swift response.
I didn't even think about automations, but maybe they're a good fit! 

Cheers!

[Julian from AF]

Hi Mary,

do you think it's possible to check disponibility of a user depending of calendar of Confluence (linked to Jira) and switch the assignee of an issue if the assignee is in vacation?

Thank you 

[Yuliia Hushcha {Reliex}]

Hi  @Ana Santana 

ActivityTimeline add-on allows integrating tasks on a timeline or custom events with third-party applications or third-party calendars such as Microsoft Outlook, Google Calendar, and Apple iCal. 

 

To streamline holiday management with ActivityTimeline, here are some tips:

1. Mark important company dates or events to minimize disruptions and ensure attendance.
2. Integrate public holidays into the holiday management strategy to comply with labor laws and respect cultural diversity.
3. Create Holiday Schemes to automate holiday scheduling and streamline work estimation.
4.  Generate regular reports to analyze leave trends, balance workloads, and reduce the risk of burnout.
   
   Check this video to see how easy is to implement it.  

Got any questions? We're here and eager to help you out and provide you with a free demo session.