We currently have a Jira Service Desk server running to do the support for our customers.
We purchased a Confluence license to add a knowledge database. But we are having trouble to give everyone the access.
As stated on Atlassian's website : "You only need a Confluence license for team members who create articles for your knowledge base. Your customers and team can view the articles for free.". The problem is if I do not add the customer's account to the confluence-users group they do not have access to Confluence at all, but if I do so it takes up a license.
What I am doing wrong ? How can I give access to the various confluence spaces to my customer without it taking all my licenses ?
This is a bit of a tricky question because is a little bit hard to configure. With confluence, only users with a license can browse articles and write them. But joined with service desk, they can browse confluence BUT throught Service Desk, they have to see the knoledge base articles in the portal, they cannot go to confluence and browse it at free will unless you have made your confluence public. In which case everyone (on the internet) can check it out, but only the users that have a license can write articles.
What Service Desk does, is work as a "window" for customers to confluence so they can see the articles that you have made avaiable in your service desk.
Hope this links helps you:https://support.atlassian.com/jira-service-desk-cloud/docs/set-up-a-knowledge-base-so-customers-can-serve-themselves/
So after reading this article I remembered that Confluence as global permissions as well. So I added my various clients groups to the global permissions and now the search in the portal does give the right results.
However, when I go to Licensing information in the confluence administration, it still says that I have to many registered users for my license.
My customers are only members of their respective company group.
I only have in the confluence-users group the developer user and the project lead user.
The custom company groups I have created do have the "can use" rights within global permissions.
Even after a synchronization of the user directory I still have the customers accounts counted in the license.
My customers are still unable to access our Confluence server.
How can I solve this issue ? Is there a way for me to send you an excerpt of my configuration for you to look at ?
It seems really strange to not be able to solve this issue quicker when your website clearly states that "Your customers and team can view the articles for free"
The only thing that I can do for you is forward you this link that I used myself and wish you luck configuring it. https://confluence.atlassian.com/jirakb/guide-to-link-knowledge-base-to-jira-service-desk-for-unlicensed-user-816677228.html
I am, just a dedicated Jira user, givinig you the best tips but not part of Atlassian team, if this is really giving you trouble you should contact their support of maybe get the consultancy services of an Atlassian Partner in your area.
Sometimes Atlassians stop in this forum, is just a forum and not a support service :)
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