Jira recurring tasks (creating issues in advance, not on the day itself)

Peter Vader April 11, 2024

Hi everyone, 

I have been trying to get a grip on the planning of my team, we are an IT team and we have multiple recurring tasks we need to do daily/weekly/monthly/yearly. I want these issues to recur in jira, so far not really a problem, (using a daily recurring task as an example) but they tend to get created on the day it self. 

I want to create all daily issues for the coming 2 months, say 5 * 8 weeks at once. These 40 issues need to have their own consecutive start and due date. This way they appear on the timeline for the coming 8 weeks and I can see how much work (original estimate) is already planned. And tomorrow the automation will need to make 1 extra issue on the 41st (work)day, day after tomorrow it creates one new issue on the 42nd day, and so on. Always creating 1 issue 8 weeks in advance. Same goes for the weekly, monthly, yearly recurring tasks so as a team we can see them coming and plan accordingly. 

 

We serve at least 10 clients, so I will have 10 daily monitoring issues, each with their own project code and time tracked. This so the amount of time tracked gets billed to the correct contract.

We have the app Recurring tasks, but that doesn't seem to be able to do this. I have contacted the developer, but haven't had any success yet. 

I did try a manual import once, that kind of works, but I would really like to automate this.

2 answers

2 votes
Trudy Claspill
Community Leader
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April 11, 2024

Hello @Peter Vader 

Are you familiar with the Automation Rules feature?

https://support.atlassian.com/cloud-automation/docs/jira-cloud-automation/

Automation rules can be used to create issues (among many other capabilities). You can set up rules that run on a schedule. You can use "smart values" and functions to calculate future dates and set fields accordingly.

Jira Administrators can create Automation Rules. They may have granted the permission to create rules to others like Project Administrators.

If this sounds like a viable option and you have more questions, let us know.

Peter Vader April 12, 2024

Hi Trudy, 

Thank you for your response, I am aware of automation and smart values, but I lack the proper knowledge on how to generate these issues. 

I fail to understand how to create multiple issues at once with different start and due date. I have access to all permissions within jira. 

0 votes
Luka Hummel - codefortynine
Marketplace Partner
Marketplace Partners provide apps and integrations available on the Atlassian Marketplace that extend the power of Atlassian products.
April 12, 2024

Hi @Peter Vader

You could try to combine Jira automation with our Deep Clone for Jira app.

You can create a template hierarchy of the recurring tasks and then use Jira automation to regularly trigger an Epic/Tree Clone of these templates. With our Field Editor feature, you can also automatically have start and due dates set depending on the date of cloning with Jira expressions.

Peter Vader April 12, 2024

I will have a look, and see if this is something we could use. Thanks.

 

The lack of this feature really annoys me, as it should be common in every tool for IT operations. 

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