Is there a shorthand for adding things like person assigned and due date?

[Irith Trietsch Bloom]

I am new to Jira, but have worked in other task software before.  The one I use personally (and used to use professionally) did not require clicking three or four time to add a task; it allowed you to use shorthand to define various field.  For example, I could write "Talk to Marcy tomorrow [project name] assign to Dave" and it would create the task, assigning it properly, putting it in the desired project, and giving it a due date.

I cannot find anything in the documentation or community (or Google) explaining what shorthand, if any, Jira has to do the above task (I have searched on several different occasions in several different ways).  As a result, every time I create a new task I have to spend extra time clicking into the event, selecting an assignee, putting a due date, etc.  I know it sounds silly to worry about the 30 seconds or so this takes, but it adds up if you have a lot of tasks to create, and it's also an annoyance.

I have to assume Jira has a more efficient way to add tasks than the once I've been using.  Can someone point me to documentation on how to include all this information without having to jump in and out of the board and the task?

[Bill Sheboy · Accepted solution]

Hi @Irith Trietsch Bloom 

I wonder if whatever tool you were using before, supported some form of "macros", where you pre-defined the values you describe for new tasks/items, or even rules to do so.

If you can pre-define such things, there may be features of Jira to help.  For example:

• You could create automation rules, triggered on issue creation, which add/edit information.  If you believe this could help, please review this information to get started: https://support.atlassian.com/cloud-automation/docs/jira-cloud-automation/
• When you have type work type classifications, you could use Components to drive issue assignment.  If you believe this could help, please review this information: https://support.atlassian.com/jira-software-cloud/docs/organize-work-with-components/
• Jira has some support for keyboard shortcuts (subject to any browser overrides), and those may help speed actions: https://support.atlassian.com/jira-software-cloud/docs/use-keyboard-shortcuts/
• and so forth...

With any tool change, it can help to learn why (and how) you did things with previous tools, and then consider if the actions/process step is still needed, and how that might be done now with different tooling.

Kind regards,
Bill

[Irith Trietsch Bloom]

Hi Bill! 

Thank you for the super-fast response! 

The last tool I used was at a company where I was in charge and I never created any back-end tools like macros.  Since we are creating literally dozens of different tasks at the moment, I'm not sure automation would help.  (Side note: I did run across the automation document in my search for solutions, though I stopped reading once I realized it weren't quite what I was searching for, and perhaps I should have kept reading.)

I will take a look at the other documents you reference.  Thank you so much for taking the time and trouble to reply!

- Irith

[Irith Trietsch Bloom]

Alas, it looks like what I want to do is not built in and will require help from IT.  At least I know where to start now.  Thank you!