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How to modify or add a test step to multiple test cases at the same time?

Here is the scenario

1. We have created many tests (Test Type: Manual) from the user stories

2. Each test contain test steps (Step/Data/Expected Result) and some steps are common across multiple test cases (like Launch browser and navigate to XYZ application or Search for transaction with ID)

3. Some times there is a need to update the test cases based on new requirements/user stories or review comments from the cross-functional teams.

4. Currently we are forced to open each affected test case in a window, go to affected test step, update it, save the changes. Repeat the process for all affected test cases.

5. It is consuming lot of redundant effort and lead to mistakes.

Is there a better way to update the test steps which are common across multiple test cases? Or add a new test step to multiple test cases?


Best Regards,

Venkata Praveen

2 answers

hi Xray team,  

  Is above still the only method to add steps to test case? Or is there any better way out.  I have 1000+ test cases. :( 

Any help is appreciated. 

0 votes

Hi Venkata,

Currently you can use the Bulk change to edit the Test Steps of your Tests.
You just need to create and run a JQL to filter the Tests you want to change the Test Steps.

  1. Filter your Tests and do the bulk change (you can also filter by Test Steps using on your JQL the custom field "Manual Test Steps".screenshot001.png
  2. Select your Tests and click on Nextscreenshot002.png
  3. Edit Issuesscreenshot003.png
  4. Edit or add new Test Steps for these Tests -> Click on Next and then the Test Steps should be updated to the selected Testsscreenshot004.png

Best regards,

Xray Team

@Inês Silva  Does this work in Jira Cloud?  

I tried what you're describing.  But I am not seeing the testing step option once I start the bulk change. 

Like Michał Krupiński likes this

I have the same problem, the field "Manual Test Steps" appear under "Unavailable Actions". Is there a way to make available or is this Xray standard?


Hi, @ryan.martin ,

The Test Steps option is not available in Xray Cloud since it is a different architecture where Xray does not have custom fields.

We currently have this improvement suggestion in our backlog (, and when the product has it available, it would be possible to export the information into a CSV file, update the file and import it updating the Test case steps.

Thank you.

Kind regards,
Rogério Paiva [Xray Support Team]

Like Howie Seay likes this

Hi @Tom Gruner ,

Yes, it is currently the main option for Xray Data Center/Server.

There is, however, an alternative, export the Test steps into Test Case Importer CSV format.

Make the necessary changes and import updating the Test cases; please check the documentation for details about the format and how to import updating existing Test cases:

Thank you.

Kind regards,
Rogério Paiva [Xray Support Team]

Hello @Rogério Paiva - Xray Xporter the link you shared helps in importing new test cases from .csv files, but how do I edit already existing Test Cases in Jira in .csv and import them back?

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