How to make a OR condition in Jira Automation

[serge calderara]

Dear all,

I have a case where I need to close different issue related to parent issue when parent goes to a certain status

Let see the issue configuration below as an example

As you can see from parent issue above it has 2 linked type referring to different issue.

What I am trying to do is that when parent issue is transitioning to DONE, then I need to transition to COMPLETED all issue which where linked type is "Refer to Incident" and "demands"  

My current rule is as below :

Any idea how can I acomplish this ?
Does the Link type accomplish a AND or OR operation ?
Do I need to add an other step ?

Thanks for clarification

regards

[Hana Kučerová · Accepted solution]

Hi @serge calderara ,

alternatively, if you have different workflows and need to distinguish between the final statuses, you can do it like this:

I agree with @Dirk Ronsmans , but I've already had this picture prepared, when I found out there's his answer , so I decided to post it instead of throw it away :-)

[serge calderara]

@Hana Kučerová interresting this approach too, I will keep it thanks

By the way, I have heard that in cloud Automation there is a kind of limitation token of number of execution rules.

Is it still the case ?

If yes how do we know when a rule fails becuase of reaching the token limit ?

regards

[Dirk Ronsmans]

@serge calderara  There is still a limit on how much components you can use

https://support.atlassian.com/jira-software-cloud/docs/what-are-service-limits/

[Dirk Ronsmans · Accepted solution]

Hi @serge calderara ,

For me the Link Types there would be all the link types that will match. One link can only have a single link type so adding in all the link types that you need should act like a OR

Something like all issues where link type = demands or refer to incident

I am wondering tho if you even need to do this.

You are

1: trigger it on the parent issue when it goes to Done

2: you then check the project, why not just make a project specific rule

3: For linked issues: select an issue type -> why don't you just set the action to move them to completed under this component?

Imo, it will loop through the linked issues and you already check it in the For Linked Issues component.

[Dirk Ronsmans]

Something like

Unless I'm completely mistaken and misinterpreting this rule :)

[serge calderara]

Thanks @Dirk Ronsmans , I will give a try and let you know

regards

[serge calderara]

dear @Dirk Ronsmans  my scenario is a bit more complex here is the complete picture :

The trigger issue is as below :

As you can see the first link type is "is demanded by" which then succeed to transition the incident SD-4508 to completed. Then if I open the SD-4508 it displays as below :

As you can see from above my goal is to close also the Refer to Incident issue when trigger issue SWD-233 is set to DONE. 

But as you can see it does not work ., status remains WORK IN PROGRESS L2

is below my rule :

Seems that the condition in red square above is not logically apply teh condition.

Any idea ?

regards

[Dirk Ronsmans]

so If I'm getting this right you have 3 (or more levels)?

• Main Root Incidents (which is demanded by)
  • Linked incident (which refer to incidents)
    • some more incidents

right?

And instead of having to make separate rules that would trigger on a specific level you are trying to combine them by having the rule trigger multiple times?

If so, make sure to check on your rule that you also have the checkbox enabled on the rule details that it can be triggered by another rule. Otherwise it will just do the intial level main root and demanded by but as the "refer to incidents" arent on the first level it doesn't match there (and if you don't have that checkbox enabled it won't rerun the rule on the "demanded by" incident (so it will just stop after one level)

[serge calderara]

correct..

I will give it a try an and let you know.

Do you thing it will be better to have sperate rules  ? if yes how would you split them ?

regards

[Dirk Ronsmans]

It's not the most complex rule so one should work too. Could you check first if you have that checkbox enabled to allow one rule to trigger another?

I got a feeling that should make your rule work since it does finish the first level if i'm right?

[serge calderara]

Dear @Dirk Ronsmans in fact it execute only once the For Linked issue Action and I need to execute that part also for incident type

The signification of the check box you mentionned is wierd because it says that it allows other rules to trigger this rule BUT in fact I do not have other rule which trigger that rule...

I  check it and but result is the same it handle only the linked issue of the issue which trig the rule

Parent issue (SHW-233) : trig the rule when set to DONE

         Linked issue type : Demand by => major incident (SD-4508) =Set to COMPLETE

Issue SD-4508

        Linked issue type : Refer to incident=> incident (SD-4505,SD-4506) = Remains open ???

Any idea, does it mean I need to setup a separate rule to handle issue SD-4508

regards

[Dirk Ronsmans]

Well it also means the rule can trigger itself again. 
as you have multiple levels that’s why I was thinking about recursion 

[serge calderara]

Yes but if the whole rule was suppose to trigger a second time it will not trig because of the first rule condition which is triggered only if issue transition to DONE, which has been already done, so rule will not trig

Any idea how to solve ?

[Dirk Ronsmans]

Ah correct, somehow I missed that one.

gimme a couple of hours to rebuild this in my test instance and I'll see what I can come up with :)

[serge calderara]

@Dirk Ronsmans thanks for help

[Dirk Ronsmans]

Just so I'm clear we got 2 different issue types here with a separate flow?

1.  will go to "done"
2. will go to "completed"

and the done issue has links to a issue that will be "completed"

Those completed issue might again have links to other issue which need to become "completed" 

right?

[serge calderara]

Dear @Dirk Ronsmans 
The firts issue is triggered manually to Done which then start the autommation rule to set to Complete the linked issue of the current issue which trigger the rule.

Then the issue which has been set to Complete ( Linked issue) at step 1 has some other linked issue that need to be set to Complete as well

Hope it is more clear to you

[serge calderara]

@Dirk Ronsmans , did you manage to find something ?

regards

[Dirk Ronsmans]

Hey @serge calderara ,

I apologise, I haven't had a chance to work on this yet on my instance.

I do believe it would make more sense to split this in to 2 automations.

1. When Issue is transitioned to Done, Check the linked issues for the "is demanded by" link and move those to Completed
2. When issue is moved to "Completed"Check the linked issues for the "Refers to incident" link and move those to Completed too.

For this, make sure to have the checkbox enabled so rules can trigger each other. This would also help if you were to Complete an issue without a MAJ-INC that the refers to incidents would also Complete.

If you make this as a project rule you will have no impact on your execution counter either as those are unlimited.

if you really want to make it as a single rule we'd have to work statusses as triggers and I'd set a IF clause to see if the issue status = Done and an IF Clause to see if the issue status is "Completed". That way you'd split up the rule but within a single rule (if that makes sense).

If you get back to me what your preferred solution would be and give me a day or 2 I should be able to find some time to provide you with screenshots.

[serge calderara]

Hello @Dirk Ronsmans , here is attached a complete overview of the flow to make you better understanding of what I am trying to reach.

You have understand that as we are running on Cloud, rules count execution is an important aspect and we try to optimize the number of rules. Of course in case it is simpler with different rule then no choice but we need to be carefull that rule can be started by any issue before finding an unmatch condition which make it stop

Hoping the file will help:

https://1drv.ms/b/s!AuPzV8ZG3v-2lUtuKHBLxAHRnTn1?e=QeL5U8 

regards

[Dirk Ronsmans]

I'll take a look.

Just so you know, project specific rules have unlimited executions. Only Global Rules count toward your execution counter.

[Dirk Ronsmans]

Hey @serge calderara ,

I've made a small test in my environment and I think this might work.. or at least as a proof of concept.

Since it is one rule you'll need to put it as a global rule. the rule itself will re-trigger itself too so make sure to put that checkbox.

i've added both transition statusses as the trigger, "completed" and "done" and then in my For linked issues I verify the link type and tell the issue what status to transition too.

Since your issues are in multiple projects you won't be able to do it as project specific rules. However if you specify what link type you want  it to happen for this should be the way to go.