How to grant access to a board without granting access to all projects

[Raimon Martin]

Hi!

We want to use JIRA with our software partners, this means we want to have a common project in JIRA where they can see their issues and a scrum board.

On the other hand, we only want them to see their project but not the rest.

To accomplish that we have:

• Created a group "sw_partner"
• This group does not have jira_software permission
• This group is defined in a Permission Scheme that is assigned to the project called "partners" that we want them to see.

This allows the users in group "sw_partner" to see issues inside "partners" project but don't allow them to see any board nor any other project.

How can I allow them to see the board defined for this "partners" project?

[Tomas_Gustavsson]

Hi, have you shared your board with e.g that group or with the project.

/Tomas

[Raimon Martin]

Hi Thomas, 

yes, the board has this group in filter shares

(the group name is "proveedor_itequia")

The board is also shared with the project (called Itequia)

[Nic_Brough__Adaptavist_]

In order to see and use a board, a person must have

• The board shared with them
• Permission to see the issues in the projects the board includes (the board will show to them, but not show issues the person cannot see)
• The right to log into and use Jira Software

I think you need to fix the third point - they need to have "jira-software" permission

[Raimon Martin]

Hi Nic, 

but if the have jira-software permission therefore they'll have access to all projects.

Isn't it?

[Nic_Brough__Adaptavist_]

Only if the projects have permissions that let them see it.  You will want to remove that from the projects you don't want them to see.

[Raimon Martin]

Thanks Nic, 

To accomplish that, I have created a new group for all internal users that can see all the projects and removed the "any_logged_user" permission on the permission scheme.

Now, external users can only see the projects where the browse project permission is assigned to their group.

The biggest challenge I have faced was updating all users, I have used an API client plugin to perform this.

The only thing left is to assign the internal group by default to a new user, but I don't know how to do it. I'm following instructions that talk about "Global Permission" settings but I'm not able to add this new group as the default one.