How to get email notification for every project created in JIRA ?

[Aisha M]

My Project lead wants to get an email notification every time a new project is being created in JIRA.

How do I configure this ? Please help. Thank you

[Leo Diaz DEISER · Accepted solution]

Hi @Aisha M !

Recently, we have released Profields 7.0. This version includes and integration with Automation for Jira, with this integration you can send an email when a project is created:

If you want to know more register now >> http://bit.ly/3cIzq9c

[Christel Gray]

This is great! What is the smart value for identifying the user who created the new project?

Thank you!

[Christel Gray]

Got it: {{initiator.displayName}}

[Joe Pitt]

In my experience JIRA should be treated like any production system and change controls should be entered for any updates including new projects, workflows, select lists, fields, etc. If for no other reason than to get the users desires (requirements) on paper so there is no misunderstandings. This will help you in the long run and solve your problem. Creating a project would have different workflow than updating a select list so you can have a custom notification in the post function of the workflow that begins or ends the project work and have the project lead notified when those happen. 

From a management side, tracking JIRA updates gives them a window into the activity of maintaining the tool.  

[Aisha M]

@Joe Pitt Thank you for the comment.

We have automated the creation of project through the use of groovy scripts. So, for audit purposes we want to get a notification for every projected that is being created. Is this something we need to configure through the notification schemes ? 

[Joe Pitt]

Notification schemes are triggered by events in the post functions in workflow transitions.  Creating a project doesn't trigger an event

[Joe Pitt]

@Aisha M Even though you are creating the projects in a script, however you manage requesting the project (I still say they should be under change control) should send notification to the manager that one is requested. 

[Aisha M]

@Joe Pitt Any help on what post function I must use to send out an email notification ? Thank you 

[Joe Pitt]

You can create a notification event, say 'create project' and in the workflow to create the project you can fire that notification event in the post function for either the create or close transitions. Then update the notification scheme to have the manager be notified when the event is fired. As you will be changing the default notification event you should also add the users you would want to be notified upon creation or closing to the event. 

[Aisha M]

@Joe Pitt Thank you for the reply.

How do I create a notification event ? Can you please help

[Joe Pitt]

look at https://confluence.atlassian.com/jirakb/configure-a-custom-event-notification-for-a-specific-jira-workflow-transition-or-status-720831525.html 

[Aisha M]

@Joe Pitt Will check it out. Thank you !

[Joe Pitt]

this is a know problem. Sometimes when you open the link directly it appends text to the end making it invalid. Copy/paste the text into the browser instead of clicking on the link.

[Rajesh Ramankutty]

@Aisha M you want to configure notification for new issue creation or new project creation?

[Aisha M]

@Rajesh Ramankutty Hi, for new project creation. Thanks

[Rajesh Ramankutty]

Did you found solution

[CécileV]

Hi,

I have the same request, to notify a list of users when a new project is created. 

I checked the notifications but none is related to project creation.

Any idea to get this possibility without going throught the workflows?

[Aisha M]

@CécileV  Hi , Please check the above comment regarding Automation for JIRA add on