How to create new own workflow, but now project uses workflow shared with other projects

[Anna D]

Hello!

I have old project, which has worflows shared with other projects.

How to create own workwlof for this project to be able to make changes? I can't see "add" option  in workflows

[Tansu Akdeniz]

Hi @Anna D 

Welcome to the community!

If you have "Extended project administration" permission, you can do some changes in project workflow under certain conditions. Since this is a shared workflow, only way is to contact Jira admin. So, admin can configure a customized workflow.

Also see this page: Managing project permissions

[Anna D]

Thats why I wanted to create new one. I dont want to change this workflow because I don't know other projects which use this shared-workflow.

I see that option for Extended project administration is "Disabled" - What now?

[Tansu Akdeniz]

If you would like to create a new workflow, you need to have Jira admin global permission. Do you have it? If yes,

Go to Admin -> Issues -> Workflows and create your workflows. Then, create a workflow scheme and do the issue type <-> workflow mapping. Then, assign workflow scheme to the project.

See Working with workflows.

[Anna D]

How to check it? I see that my account is added to group jira-administrator, jira-project-admins and jira-app-admin

[Vitali Basarevski]

In this case, you will need to create a separate Permissions Scheme for your project.

To do this, copy the current scheme, edit it and associate this new scheme with your project.

1. Copying a permission scheme

2. Enable Extended project administration permission and grant it to the desired group/role etc.

2. Associating a permission scheme with a project

[Vitali Basarevski]

Hello and welcome @Anna D 

In order to edit a workflow, you must have the appropriate project permissions.
Also, you are trying to edit a workflow that is used in 640 projects at the same time. You need to use your own unique workflow.

To make any of the modifications, you need to copy the workflow (Creating a workflow), modify the copy, and then activate it. 

Ask your Jira administrator to do this for you. (to add extended permissions to the project, and copy the workflow)

And once your project has its own copy of the workflow and extended permission, you can make the necessary changes.

Also check out this article, it might be useful.

Regards,

Vitali

[Anna D]

So maybe this is Project Permissions Scheme problem. Because this project use shared permission scheme and maybe this scheme does not assume such rights.