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How to bulk delete Inactive/Draft workflows

Need to delete more than 100 Inactive/Draft workflows.

Wondering if there is there a automated way to achieve this, via any scripting methods ?

4 answers

If you have the ScriptRunner plugin, the following script will delete all inactive workflows for you, ignoring the "classic' workflow.

import com.atlassian.jira.component.ComponentAccessor

def workflowManager = ComponentAccessor.workflowManager
def schemeManager = ComponentAccessor.workflowSchemeManager

def sb = new StringBuffer()

workflowManager.workflows.each {
if(!it.systemWorkflow) {
def schemes = schemeManager.getSchemesForWorkflow(it)
if (schemes.size() == 0) {
sb.append("Deleting workflow: ${it.name}\n")
workflowManager.deleteWorkflow(it)
}
}
}
return sb.toString()

 

Note this will not delete inactive schemes, only inactive workflows.  Modifying this to find inactive schemes should be possible.

A quick note: system default workflow should be assigned to some scheme, otherwise script won't work.

Like Sanjay Prasad likes this

Thank you so much.
It work for me using Yevgen suggestion.

 

Unfortunately ScriptRunner is no longer free, but has gone commercial / expensive, so many people can't follow the suggestion. 

 It's frustrating to Admins and harmful to Atlassian's reputation that so many problems (including some horrible spots in the UI, such as this Delete Workflow UI or the user picker) can only be solved by spending a lot of money on plugins.

Like # people like this

I definitively agree with you!

Like Ian T Price likes this

Hi Jeff, 

This is of really good help! Thank you!

Can you please let me know if using the below line instead of delete phrase in the script would help me just list the inactive workflows?

 

workflowManager.findWorkflow(it)

 

Thanks

 

The following snippet should work to delete all inactive workflow schemes.  Coupled with the script above, it should clean things up:

 

import com.atlassian.jira.component.ComponentAccessor

def schemeManager = ComponentAccessor.workflowSchemeManager

def sb = new StringBuffer()

schemeManager.schemeObjects.each {
try{
if(schemeManager.getProjectsUsing(schemeManager.getWorkflowSchemeObj(it.id)).size() == 0) {
sb.append("Deleting workflow scheme: ${it.name}\n")
schemeManager.deleteScheme(it.id)
}
}
catch(Exception e) {
//noop
sb.append("Error: " + e + "\n");
}
}

return sb.toString()
Like # people like this

Both scripts work like a charm, cleaning up the workflows and the Worflow Schemes.

For some reason one of my workflows cannot be deleted. The logs shows that is it assigned to a scheme eventhough it`s not anymore. So i had to add the "catch exception" to the script to bypass it.

Hey Bill,

I'm trying to edit these excellent scripts to bulk delete other schemes like issue type, issue type screen scheme, got stuck, can you plz help with other bulk delete scripts too

https://community.atlassian.com/t5/Adaptavist-questions/How-to-bulk-delete-screen-schemes-or-issue-type-schemes/qaq-p/712428

Thank you

Like Ahsan likes this

Hey Jeff Ward 

When I tested bulk delete inactive workflows, got this error

Associated default workflow to other workflow schemes too

Workflow error.png

I just got this as well. I've modified the answer to avoid looking at schemes for the system workflow.

Hi Jeff

Can this script prompt for me to delete or not to delete?

or can i put a criteria to delete only old inactive workflows which are modified in 2016, 17, not in 2018?

Thanks for your help.

Hi Jeff,

Thanks for your script.

To be be precise, it will delete workflows that are not associated with any Workflow Scheme.

A workflow that is associated with a Workflow Scheme will not be deleted, even though the Workflow can be inactive, and appear as such on http://<jira>/secure/admin/workflows/ListWorkflows.jspa .

This is because the Workflow Scheme(s) that a Workflow is associated with can be itself active (ie associated with a project) or inactive (not associated with any project.

Like Masco Masco likes this

Is there any script to delete unused Field Configuration Schemes, Field Configurations and Fields?

Also, Unused Issue Types Schemes and Issue Types.

Thanks in advance. 

For those of you who would like to avoid buying ScriptRunner just for this clean up task, have a try with this awesome solution: https://gist.github.com/zionyx/378ba519239bf040b2a6310b68d2740d

You are most welcome. :)

you're awesome!! 

Works fine with Safari. 

Worked for me in Chrome

I have created a simple script that you can execute it in chrome. No need to install or pay anything.

Execute it until you get rid of all deleteable workflows.


function
 deleteNext(){    waitAndClick('#inactive-workflows-module-heading h3', () => {        waitAndClick('[data-operation="delete"]', () => {            waitAndClick('[name="Delete"]')        })    })    document.querySelector('[data-operation="delete"]').click()    document.querySelector('[name="Delete"]').click()}
function waitAndClick(selectorcallback) {    const el = document.querySelector(selector);    if (el) {        el.click();        return (callback? callback() : null;    }    return setTimeout( () => {        waitAndClick(selectorcallback);    }, 100);}
deleteNext()

Got Syntax error 

nice.  I needed to add some semi colons...

function deleteNext(){
waitAndClick('#inactive-workflows-module-heading h3', () => {
waitAndClick('[data-operation="delete"]', () => {
waitAndClick('[name="Delete"]');
})
})
document.querySelector('[data-operation="delete"]').click();
document.querySelector('[name="Delete"]').click();
}
function waitAndClick(selector, callback) {
const el = document.querySelector(selector);
if (el) {
el.click();
return (callback) ? callback() : null;
}
return setTimeout( () => {
waitAndClick(selector, callback);
}, 100);
}
deleteNext();

Well I do it the way that Atlassian might not suggest: directly on the database itself. There is a table call Workflow_Draft (or something like that ) that I can just run a delete statement and then I just reindex the whole JIRA and restart the program. It works for me (in 4.4.1). But again, anything directly to database is not recommended, I guess I have just been lucky.

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