Come for the products,
stay for the community

The Atlassian Community can help you and your team get more value out of Atlassian products and practices.

Atlassian Community about banner
Community Members
Community Events
Community Groups

How to Create a Team scrum board for the different Project members

HI Team,


We are using Jira for our projects and we are using the separate projects dashboard and scrum boards for the each project. 

We have 10 members team and each member is working on the different projects and we want to track all the team members active tasks at one place under the scrum board

Can you please suggest how to create the scrum board for this

2 answers

3 votes
Fabian Lim Community Leader Jun 21, 2022

Hi @kishore chava

You need to create a kanban board with filters that get you the tickets from the various projects via a jql.  

If you build a scrum board it will mess up your sprints, since tasks can only be added to one sprints.

The issue now lies with the statuses. If all projects have the same workflow you should be ok. If you don't, you need to map them properly.

You may want to consider reporting tools instead, such as eazybi/structure/bigpicture as well. The issue is that if you have too many tasks/stories in a board it becomes unusable for reporting purposes.  


@Fabian Limhas the right solution, but there are a few things you must be aware of when you collect projects in one board:

  1. The roadmap will shut down if you add data from more than one Jira Project.
  2. Scrum features, like creating sprints, stop working if you add generic fields to bring in without a specific project attached to it. There is a hard limit of 5000 issues that will actually shut the backlog down if you hit it.
  3. Active sprints - Hard limit of 500 subtasks that will shut down this feature if you hit it.

Regardless of your setup, every project will be able to define what fields they use from the list of fields you define and they can change the placement of these fields, making multi project setups confusing if not controlled.

I would add that there's a fundamental problem with this part of it:

>a Team scrum board for the different Project members

Boards have a strong equivalence with Team (heck, Jira Align actually defines "team = those using a board"), so you wouldn't normally want to create many boards for different parts of a team.

0 votes
Anna-BigPicture Marketplace Partner Jun 23, 2022

Hi @kishore chava

As @Fabian Lim mentioned, BigPicture can support you in managing cross-project boards. The Board Module in BigPicture is a powerful tool to visualize and highlight new feature delivery dates and cross-team dependencies.

The Board Module is very helpful during planning sessions as it can show capacities across different teams. But there is much more the Board Module can help you with. For example, it can boost the way you monitor execution thanks to its built-in reporting features and various progress bars that will help you and your team stay on track. Tag me if you have any questions.


Suggest an answer

Log in or Sign up to answer

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you