How do you best organize iOS, Android, WebApp, Teams, Backend development of the same app in Jira?

Adil Akram Sheikh
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May 12, 2023

Hi All,

I have a common problem most of the Jira users/Product team are facing 

I have a team of 22 people

1 Designer

6 QA

3 APi Developer

3 iOS Developer

3 Android developer Developer

2 Webapp & teams Developer

3 Data Science Developer

1 Project Manager

 

All the members are working on 1 project in agile methodology

I have used different plans to manage this project every other plan has its limitations

 

Finally, I have reached to conclusion it's not efficient but it works. Let me know if we can improve or tweak the plan to achieve best of Jira.

I have created separate projects for each department.

So I have, Android, iOS, Api, Webapp, Teams, DataScience, QA

Each department has got it's own QA member associated with it

Any issues that QA team is not sure of will be created on QA board & after discussion will be moved to respective department jira board

We have Created one PM Board/Project, which has all the tickets (by tickets I mean BRD/FSD/PRD)that needs to be completed in the upcoming sprint.

On this tickets, after reviewing them we assign tags/labels (Like Android, iOS, teams, webapp) this indicates that we need to create tickets in all this jira project/boards which are then linked back to PM tickets.

All discussion/decisions of tickets are mentioned on the PM tickets, Based on the tickets details on PM project/board QA team prepares the Use-cases/test cases which has to run by developer once development is completed. 

 

We are not using Epic/stories for our project but recently, we feel we can do better planning in Jira.

Please assist here

1 answer

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Sanjog Sigdel
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May 12, 2023

I am working on the same nature of  company with similar product and team sizes. in order to keep track of what needs to happen, what's happening and what has happened, my Product Owner and I work closely.

1. My Product Manager manages the backlog and provides priority for the team to work on.

2. My teams check their respective boards/dashboards/assignments. Some members are shared over boards

3. I create all the filters, labels, workflow automation, ticket overflow, conduct scrum rituals

Though it is not possible to keep a detailed watch on each activities that team does. But I try my best to assign tickets to the team members, get the commitment deadline and check if things are done on time.

Yes Always use EPIC, coordinate with your PO, get the product roadmap, discuss on it, negotiate story priority with PO by discussing tickets with your teams, conduct grooming for next sprint's items. This really helps.

Time management and task breakdown is the tough part though.

Adil Akram Sheikh
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May 12, 2023

thanks alot this definitely helps

Let me incorporate the epics in my scenario, will share my feedback

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Sanjog Sigdel
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May 16, 2023

Awesome. Hope this helps.

Courtney Gray
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November 1, 2023

Hi @Adil Akram Sheikh 
I am interested to hear your feedback on how incorporating Epics worked in your scenario.  I am in a similar but smaller one:  3 BE developers; 3 iOS developers; 1 Android dev and 1 PM. QA is currently outsourced.  We have implemented a method in which we use stories as our main ticket. We then create subtasks for the items to be completed. Each team has a subtask type associated.  We then use the Kanban board view to delineate between individuals work across release and status.  What I have found is that this allows for agility between our teams however backlog management is horrendous and a clear view of all work does not seem to be available.  Would love to hear any insight you or @Sanjog Sigdel can provide. Thanks!

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Sanjog Sigdel
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November 1, 2023

I would still go with a Scrum board and than follow the above guidelines I have shared. EPICS -> Stories -> Sub Tasks 

Than I would create different types of User Stories like Frontend, Backend, Mobile, iOS, Android. Any ways I can divide it in a simpler way that my team can understand.

Sanjog Sigdel
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November 1, 2023

Hey @Adil Akram Sheikh 

Could you please hit the Accept Answer and mark this answer accepted if this was helpful in understanding how you can manage/organize your board? This will be useful for other community members for future reference.

Thanks.

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