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How do I assign an identical task to the entire project team?

Mike I'm New Here Jan 06, 2021

So today, I had to assign a task to the group that I manage. 

Since there were 43 members, I created a duplicate of a task 42 times and manually assigned each of them. 

In the future, I would like the ability to create and assign tasks in quicker manner - does anyone have insight on a better way to go about this?

Thank you,

 

Mikey

6 answers

6 accepted

0 votes
Answer accepted

Mayuki,

The only way I know of to do this would be to perform a CSV import of issues.

The tricky part about this with Jira cloud is that you can't refer to users by their usernames. You have to use the unique Id's which are generated for them.

The only way to get the user id's is to perform an export of the users to a csv file. Once you have the ID's of the users, you can use them in your csv import to set the users.

It's kind of a process, but if you have to do this multiple times per year, getting everything set up initially might reduce the amount of work you need to do in the future.

 

Thanks,

Kian

0 votes
Answer accepted
Mirek Community Leader Jan 06, 2021

Hi @Mike , 

I think you might improve the process of creating the multiple tickets by using build in Automation or other third party plugins that are available on the marketplace (e.g Script Runner) .. You can also use REST API and create a script.. everything depends on how often you would need to do the same task.  

0 votes
Answer accepted
Prince Nyeche Community Leader Jan 06, 2021

Hi @Mike 

There's an add-on called recurring task, which you could employ here, if you want to be doing a repeated task very so often. If getting an add-on is not on the budget, then I will suggest going with an Automation for Jira rule, it might not be the prettiest rule but it should be able to do the basic requirement you need. 

0 votes
Answer accepted

Hi @Mike ,

Great answers above, here are some other options:

If this needs to be 'done' but don't require a separate task, you can use some checklist apps like Issue Checklist for Jira. Free , then under your main task/subtask you would have a checklist items mentioning your users

You can clone that task, when you need it, or just clone the checklist data and use it on issues when needed.

As for scheduling and re-occurrence of issues, I'm from the team behind The Scheduler app, which allows you to plan execution of tasks. It works also with recurring subtasks to existing tasks, or tasks with subtasks.

Moreover, we are compatible with mentioned checklist app, so you can reuse checklist items: Using Issue Checklist with Scheduler 

Cheers,
Łukasz

0 votes
Answer accepted
Sandesh Shetty Community Leader Jan 07, 2021

@Mike 

Instead of creating multiple tasks, you can follow below steps:

  1. Add a group custom field to your issues.
  2. Configure an email notification in your project's notification scheme to be sent to the 'Group Custom Field Value'

kindly accept the answer if it is helpful!!

0 votes
Answer accepted

Hello Mayuki..!!!

Welcome to the Atlassian Community...!!!

As you are on the Atlassian Cloud Variant of Jira. You can make use of the Automation for Jira, which is indeed present to automate the repetitive tasks..!!!

One important think is you to know is the different ways of assigning issue is supported by automation, that is 

  • assign issues based on current workload
  • assign issues in a round-robin fashion to a defined list of users
  • copy assignee from a related issue or JQL query
  • copy from another field
  • look back in the issue history at previous assignees or users who have commented 
  • For your requirement we can make use of the round-robin fashion,  You can manually trigger this automation, to first clone the issue and assign the issue to all the members defined in the list. 

Note: We need to also track on the number of executions used for other purposes within Jira. As we have the limit for the executions. Because in your case this is going to be executed 42 times.

If you have the scriptrunner add-on, we can achieve the above using it as well. Do let me know if you need help as how to achieve using scriptrunner

If you are not looking to track the efforts for the tasks, you can achieve using the group custom picker field and assign the group

https://confluence.atlassian.com/jira/how-do-i-assign-issues-to-multiple-users-207489749.html

Please accept the answer if you are satisfied

Thanks and Regards,

Ganesh Babu J

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