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# How are the allocated hours per team calculated?

Martina_Linz_irs_systems July 24, 2024

Hello,

Can anybody tell me, how the allocated hours per team are calculated?

If I assign 100 hours of capacity to a team and different tasks with different times in different periods, how is this divided up? And where can I adjust this? Currently it is not distributed linearly.

Dick July 25, 2024

Hi Martina,

Your team can only manage 190 hours in a set time period (sprint).
If you add-up the 15 + 50+ 125, you arrive at 190, which is all the team can spend for that period.

So you're short 5 hours, that would have to be done in the next available period.

Martina_Linz_irs_systems July 25, 2024

Hi @Dick

The first task is submitted to one specific person. This person can work 40 hours max per week. How are 125 h assigned to that person in this week?

I only assigned  190 h per week to this whole team.

My goal is/My plan is, to even out the 230 h over the Period of 60 days.

Do you have any idea how to do that?

My problem is, I don´t understand how the hours of the tasks are spread over the planned time period. And how the hours to the max are divided up.

Dick July 25, 2024

Hi Martina,

Team capacity is a part of the "plan" configuration. You find it as a tab on the Plan display. Mind you, only Kanban projects can deal with hours (Scrum uses story points).

In the team tab, you can edit the team configuration. This is where you define the Capacity (weekly hours) amount. It is also where you define the team members.

In the Plan itself (on the roadmap tab) you can provide target start and target end dates, which gives you a measure of time needed for a certain task.

If there are more tasks in a certain 60 day period, they might coincide. If only one person is capable of doing i.e. task A and task B, you should provide a dependency between both tasks, which tells Jira to plan these tasks consecutively ( Yes, you can 'see' the time-critical path that way).

Hope this helps

Theresa McFarlane likes this
Dave Mathijs
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July 25, 2024

Hi @Martina_Linz_irs_systems welcome to the Atlassian Community!

Can you show where you allocate those hours? Is it the original estimate? Are you using Plans in Jira? Or a third-party app? Or a custom field? A screenshot would be helpful.

Martina_Linz_irs_systems July 25, 2024

thank you for trying to help!

Please see the picture below. I hope you can see what you wanted:

I dont understand, why the estimated hours of the first task here (which are 230 h) are 125h. Why isn´t Jira dividing them between the weeks, I planned the task? The time period I planned is 50 days, if this is important.

I´m planing the estimated time and the time period by creating the Projekts, Tasks and Sub-Tasks  by themselves.