Create a personal to-do-list from team project

[Klaas Behrens-Scholvin]

Dear community,

I currently work as a product manager for a team and work on different stories and tasks. Some are only for me personally, some are integradet in the Scrum board for our development team. Now I would like to have ONE single board

• where I can see only my personal tasks (my personal to do list)
• and also the stories of the Scrum Team I choosed to work on or will have to work on (hence, my to do list from the Scrum Boad)
• and also can have my own priorities within this presonal board without affecting of cause the order of the Scrum Team backlog.

Is there a possibility for this? I already tried to create two boards in onw project and have my own tasks invisible for the others through filters, but when I changed the order of my personal backlog to-do-list it also affected the order of my test-backglog for the Scrum Team.

Thanks for your help in advance!

[Trudy Claspill]

Hello @Klaas Behrens-Scholvin 

Welcome to the community.

Are you working with Next Gen projects or Classic projects?

For your own personal tasks, if they must be tracked in JIRA I would suggest having a separate project set up for those tasks. As you prioritize those task, there will be no impact to the prioritization of tasks in other projects.

For seeing the task from your personal task list combined with stories in other projects you should be able to create a filter that would combine that information. For example

project=<your personal task list project> or (project=<development team's project> and assignee=<you>)

That would make a combined list of everything in your personal task list project and everything Assigned to you in the development team's project. You could then use that saved filter to create a new agile board to view the tasks.

As for changing priorities of the tasks assigned to you that are part of the development team's project, the changes you make will be reflected in all agile boards that display those issues. When tasks are reordered/prioritized in a Backlog screen, that ordering information is stored as a relative order. JIRA tracks that Story 1 is directly higher priority than Story 2, which is directly higher priority than Story 3. In your own board, if you made Story 3 higher priority than Story 2, that same change would show in the development team's board. You cannot have issues prioritized in different orders based on the board in which they display.

[Klaas Behrens-Scholvin]

Thanks a lot for this very helpful answer!

Disappointing, that Jira does not support prioritizing issues in different orders based on the board in which they display. In the "Planner"-App of Microsoft-Teams for instance, this is possible for the daily tasks. A to do list of the team-backlog I can not prioritize myself does not really help. the only workaround I then see, is to clone the issues, move them to my board and the prioritize it independently. The editing I then would have to do in the team-backlog, to work on the current issue. But quite complicated...

[Trudy Claspill]

Hello @Klaas Behrens-Scholvin 

If your team/organization was amenable, you could also consider adding a custom field that would enable you to set a separate prioritization for the issues. Like the current system Priority field for Highest through Lowest, you would be able to assign priority groupings to the issues, or you could add number if you wanted a linear priority, and then use swimlanes in your own board to show the issues in priority order.