Convert Scrum Project to kanban and migrate existing tickets

[rebekah.ettedgui]

Hi all,

My team and I are currently using a Scrum project board, which contains easy 600 items (stories,tasks and bugs). We want to move this project from Scrum to Kanban and I wonder how can I execute this change and still see all my existing backlog tickets and release versions in the newly created board?

I heard that I have to map my new Kanban board to my existing scrum project. How?

Thanks in advance for your support.

[Ste]

Hi @rebekah.ettedgui

Kanban and Scrum boards are just a visualisation of your filtered work - there is no way to convert a Scrum board into a Kanban board, but you can create a new board and visualise it.

This is how to do this:

• Go to Boards > Create Board > Create a Kanban board
• Select to create the board from an existing saved filter and click Next
• Locate your Scrum board's filter on the next screen and complete other details
• Once created, setup the board via board config. Most settings between the two boards are similar so you can replicate column layout, card colours, quick filters, etc
• Kanban boards also have a Backlog - you can activate it from within "Columns" in board config

Remember that if you do use the Scrum board's filter - it will now be in use in two boards. This means if you continue to use the Scrum board and someone changes the filter, it would change on your new Kanban board also. If you intend to use both, it might be worth duplicating the filter prior to setting up your new board. Remember to share the filter if doing this.

I've assumed (based on the fact you have releases) you're using Jira Server / Data Center or Jira Cloud Classic - if you're on Next-Gen it is a little different as the boards can have sprints turned on and off, offering a different level of flexibility.

Ste

[Gabi]

Hi,

For Next-Gen projects, how can I switch to Kanban?

Thanks 
Gabi

[Stephen Wright _Elabor8_]

Hi @Gabi 

Next-Gen has features you can turn on or off to move between Kanban and Scrum. To do this, you'll need a role with project administration - then:

1. Go to your Project Settings
2. Choose "Features" from the left-hand menu
3. Turn on/off features - for example, turn off sprints. You could also turn off the backlog if you prefer.

Ste

[Leszek Lorek]

Very useful info. Thank you @Stephen Wright _Elabor8_ 

[Jelena]

@Leszek Lorek I use it like this...

I have one issue, though. There is a nice feature in Kanban boards -  Done issues can be automatically removed from the board after some time (like after 1/2/4 weeks).

This is something I can't do when I use Scrum project as Kanban (with Sprints Feature turned off). I can just manually delete them when I want, but delete all the issues that are currently in the Done status.

 @Stephen Wright _Elabor8_ is there some way I can do it?

[Stephen Wright _Elabor8_]

Hi Jelena,

I don't think so - but why not just use Kanban?

Ste

[Jelena]

Ah, I know... the team is experimenting :)) Thanks!

[Hannah Winnes]

@Jelena
Have you tried changing the filter for the whole board to (story isn't in done OR updated_at less than 4 weeks ago)?