We are working to transition much of our document creation into Confluence for collaboration and tracking. The document evolution is relatively well defined (0.1 -> 0.5 - 1.0, etc).
We want to be able to run a report within JIRA that details the approval status of one or more documents that are housed in Confluence. Each epic will have different approvers.
These attempts have lead to a lot of false starts and resetting some basic workflow requirements for our team. Additionally, we haven't been able to report out in a clear way for JIRA. We are thinking of a very rigid workflow of states reflecting each document revision (0.1, 0.5, 1.0, etc) but that allows little to no flexiblity in the future.
In my previous job we use Comala Workflows and I liked it. With my new company we use cloud so not an option. Personally, I would prefer a Confluence plugin vs. using JIRA but that is just me. :-)
What about this...
Create a project for Confluence documents and create a workflow that meets your need. e.g.
Create a custom field for the revision: 0.1...0.5...1.0. Require the version to be added w/ the Ready for Review transition and then again when transitioing to Versioned.
This, or similar, should allow you to create a dashboard to illustrate the status.
Just a thought...
I am not sure how you are setting the approval status in Confluence - there is no Approval functionality out of the box. Are you by chance using Page Approval by ServiceRocket? How does the approval status get recorded into JIRA so that reports can be run based on the approvals?
I’m a designer on the Jira team. For a long time, I’ve fielded questions from other designers about how they should be using Jira Software with their design team. I’ve also heard feedback from other ...
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