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Automate Back Log Issue Report

Team, on a weekly basis, I want to pull the list of stories in the backlog, sort by created date old to new, and send to a Product Owner automatically.  I do this manually today, creating a filter, exporting it, attaching to an email and sending.

A bonus would be to automatically send via MS Teams.

Thank you!

1 answer

0 votes
Mark Segall
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
May 02, 2023 • edited

Hi @Cyril James - You can go about this a couple ways:

Filter with subscription

Create a filter and add the product owner as a subscriber.  This will provide an emailed tabular view of the issues each week

Automation

NOTE - If you have a lot of issues, this rule may throttle on you:

  • TRIGGER: Scheduled (Weekly)
    Uncheck the JQL
  • ACTION: Lookup Issues
    • Your JQL
  • CONDITION: (Advanced)
    • {{lookupIssues.size}}
      Greater Than
      0
  • ACTION: Send Teams Message
    • {{#lookupIssues}}
      * {{key}} {{summary}}
      {{/}}

Thanks again @Mark Segall I will give it a go!

Like Mark Segall likes this
Mark Segall
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
May 02, 2023

Note - the automation rule will cap at 100 issues

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