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Automate Back Log Issue Report

Cyril James
Contributor
May 2, 2023

Team, on a weekly basis, I want to pull the list of stories in the backlog, sort by created date old to new, and send to a Product Owner automatically.  I do this manually today, creating a filter, exporting it, attaching to an email and sending.

A bonus would be to automatically send via MS Teams.

Thank you!

1 answer

0 votes
Mark Segall
Community Champion
May 2, 2023

Hi @Cyril James - You can go about this a couple ways:

Filter with subscription

Create a filter and add the product owner as a subscriber.  This will provide an emailed tabular view of the issues each week

Automation

NOTE - If you have a lot of issues, this rule may throttle on you:

  • TRIGGER: Scheduled (Weekly)
    Uncheck the JQL
  • ACTION: Lookup Issues
    • Your JQL
  • CONDITION: (Advanced)
    • {{lookupIssues.size}}
      Greater Than
      0
  • ACTION: Send Teams Message
    • {{#lookupIssues}}
      * {{key}} {{summary}}
      {{/}}
Cyril James
Contributor
May 2, 2023

Thanks again @Mark Segall I will give it a go!

Like Mark Segall likes this
Mark Segall
Community Champion
May 2, 2023

Note - the automation rule will cap at 100 issues

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