I had a hard time to configure workflow in my project. I can create workflow and workflow schema. But I can not associate the workflow schema to my project.
Why is it so hard to configure? I looked at youtude and online help. But under my project, there is no workflow button.
HI @Sam Xia
Welcome to the Community!
To associate or to do the modifications in the workflow or workflow scheme you need to have Jira admin rights.
Please confirm this and if so then have a look at the below Kb.
If you can create a workflow from scratch, then you are a Jira admin. But if the workflow option doesn't appear in the configuration, then your project is an "independent" type project, which don't accept workflows or other config that business, software or service desk projects do.
I'm going to guess your project is a "team-managed (next-gen)" project. If so, then that's the current name for what evolved out of "independent" projects, and the answer is the same - there's no workflow (directly).
You'll either need to build your flow the team-managed way or swap to using a company-managed (classic) project.
You can't convert projects, but you can set up a new one of the other type and bulk-move all the issues to it.
In my case I wanted to change the workflow for my project, including changing available statuses within the workflow, and then apply it to my project. I did this something like the following. Sorry my explanation isn't completely clear - even though I just spent an entire hour to do it, I'm not exactly sure how to repeat the (convoluted) process:
Jira Settings > Issues > Workflows
Select 'copy' under actions to copy the current (active) workflow for the project
Expand the 'Inactive' section at the bottom of the screen to view the copied (inactive) workflow
Edit the inactive workflow as required (you can't fully edit an active workflow, so you'll need to edit the copy, which is currently inactive)
Switch to Jira project
Project settings > Workflows > Add Workflow
Add the new workflow
Remove the previously active workflow
I then went to Jira settings > workflow schemes and did something to make sure the the new workflow was the only one being used by the workflow scheme that my project uses (I think I just had to publish the workflow scheme). The process was something like assigning the issue types to the new workflow, then doing something to associate the scheme with the project. This prompted me to migrate the status for each removed status to a new status for each assigned issue type. After that, the new workflow was applied to the project. I read the following to get the clues on how to do all of this:
Activating a workflow is described here - https://support.atlassian.com/jira-cloud-administration/docs/manage-issue-workflows/#Managingyourworkflows-schemesActivatingaworkflow
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