2 Scrum Boards 1 Project - Story Flow

[Andrew Cross]

Hello, 

I have 2 boards (Scrum) on a singular project. 

The types which can exist are Stories and Subtasks; there are 2 workflows in effect, one around the stories and a more simplified one on the Subtasks. 

The first SCRUM board is for Development only, once the stories and subtasks reach the end column they then both become visible as the first column on the Second SCRUM UAT board. 

Now I want to only move the stories into subsequent columns (Drag and Drop); the Subtasks can remain, but I dont need to look at them on the board. I have tried editing the swimlanes and creating a filter, though these dont seem to be achieiving me what I need. Any ideas on what else I can try? 

Many Thanks

[Tarun Sapra]

Hello @Andrew Cross

Since you have mentioned

" the Subtasks can remain, but I dont need to look at them on the board"

Thus, have you tried removing sub-tasks from the underlying JQL filter of the board. Basically having in JQL 

"type not in sub-task "

Something like this, so that the board doesn't fetch sub-tasks at all.

Also, my suggestion is to have 1 scrum board for devs and 1 kanban board for UAT instead of 2 scrum boards because UAT teams generally work better in Kanban way of working instead of time-boxed scrum teams.

[Andrew Cross]

Hello @Tarun Sapra 

Thanks for the swift reply, I can achieve what I need to in the Kanban board. Might need to rethink the Scrum usage if I cannot resolve.  I tried as you suggested and it then hides the stories that have sub-tasks that are not in a specific column (Which is odd) as the Statuses should be displaying. 

[Tarun Sapra]

Your JQL filter should include the stories and statuses of the stories should be mapped to all columns of the board. If any status is not mapped then the story in that status will not appear on the board.

[Andrew Cross]

Thanks I can confirm I have done this, also moved Subtasks to the end of the Sprint.... When I now look the buttons seem to appear on some but not all the tickets. 

[Tarun Sapra]

Hi @Andrew Cross

This is happening because it seems some of the sub-tasks might be in status not present in the column mapping. For stories where you don't see the button "move to deployed" then there would be some sub-tasks which are not moved to the "right most" column of the board.

If you open story in issue view screen and go through the list of sub-tasks then there would be some open sub-tasks not mapped to any column of the board or not in the right most column as all sub-tasks have to mapped to right most column of the board and only then you will see "move to deploy" option for the story.

[Andrew Cross]

Hey @Tarun Sapra 

Really appreciate the help, I can confirm all the subtasks are on the far right, no exceptions. Is the "Move to deployed" an internal JIRA process?  Or is it relying on the workflow?  Essentially all I want to do is move the Story (As a card) along the top headings. 

[Tarun Sapra]

"Move to deployed" , here deployed is the name of the right most column that's why it says move to deployed and that generally happens when all the sub-tasks of the stories are closed and only story is left open.  I think I know the reason why it's happening

The story which is dev-done has a transition to "prod-deployed" thus you see the button "move to deployed" as that's the status in your right most column but for the story in "UAT Validated" there is no transition to "prod-deployed" hence you don't see the message "move to deployed". Thus, if you move this story to "UAT passed" then you should see "move to deployed" message for this story as well.

[Andrew Cross]

Perfect, that makes sense to me, though is there a way I can move the story without going into the details and selecting from dropdown? i.e Drag it across or a button to move to UAT? 

[Tarun Sapra]

You have selected your swimlanes as story thus you aren't able to drag your stories on board, so you can try to disable the swimlanes based on stories in the board configuration. You can also open the story in view screen in a separate tab and move it to the status like "UAT passed" or any status that has transition to the "prod-deployed"

[Andrew Cross]

Thanks @Tarun Sapra will give that a try. 

[Tarun Sapra]

Sure, @Andrew Cross. If it works for you and you are happy with the answer. Please accept/upvote so that other are helped as well. Thanks.

[Andrew Cross]

Workflows also as below: